Massive Recruitment at The International Institute of Tropical Agriculture (IITA)

Massive Recruitment at The International Institute of Tropical Agriculture (IITA) The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food-secure future.

We are recruiting to fill the position below:

Job Title: Field Assistant / Driver

Location: Nigeria
Employment Type: Contract
Duration: 2-year renewable

Duties

• Drive and maintain the Units vehicle under optimum condition in readiness for on and off station activities.
• Perform necessary cleaning and washing of the Units vehicle.
• Ensure vehicle documents are complete and update at all time.
• Support trial establishment and maintenance both on and off station.
• Support tuber quality phenotyping for yam trials.
• Support phenotyping of yam plants at vegetative, harvest and post-harvest stages in the field and screen house.
• Support harvesting of trials on the field and screen house
• Perform any other job-related duties as may be assigned by the Supervisor.

Job Title: Monitoring and Evaluation Assistant

Location: Nigeria
Employment Type: Contract
Duration: 1-year renewable

Duties

• Assist in monitoring information based on predetermined indicators, data from the target groups on regular basis and collaborate with WorldFish research program teams.
• Prepare regular schedules for data and information collection from the target groups.
• Ensure proper storage/filing of M&E document including questionnaire, monitor reports, datasets among others.
• Participate in regular data verification exercises to assess the quality of data reported and address any anomalies identified.
• Collaborate with WorldFish Monitoring and Evaluation Specialist to assist to develop databases on project activities.
• Support the monitoring and evaluation of WorldFish implemented project, focus group discussions and other data collection method required.
• Work as part of the team, providing support where necessary in other administrative, information and management tasks.
• Perform other duties as may be assigned by your supervisor.
• Work in collaboration with TAAT Compact leader to ensure TAAT Phase II expected results are achieved.
• Assist in TAAT Phase II data repository related task needed for learning in the program using the digitalized M&E system.
• Assist in capturing activities, output and impact which results are aligned with AFDB Feed Africa’s objectives.
• Ensure rigorous and realistic monitoring of capacity development program.
• Support planning, reporting processing, harmonization of KPIs in alignment with the Feed Africa strategy.

Job Title: Technical Assistant

Location: Nigeria
Employment Type: Contract
Duration: 1-year renewable

Duties

• Work in close collaboration with Monitoring and Evaluation Assistant in data recording and entry for monitoring parameters and production data to support specific research or management projects.
• Assist in compiling and filing event registers and updating data in the Monitoring Evaluation and Learning (MEL) system.
• Assist in the implementation of farm characterization survey in Nasarawa State to identify smallholder farmers as potential two to three SME GIFT hatchery operators and 100 out grower farmers Nasarawa.
• Assist Aquaculture Technology Transfer Officer to set up two to three SME GIFT hatchery operators in Ogun, Kwara and Nasarawa States.
• Assist Aquaculture Technology Transfer Officer to organize identified grow-out farmers in Ogun, Kwara and Nasarawa to start the GIFT grow-out pilots.
• Assist the finance team in the procurement of hapa nets and feeds for the GIFT SME hatchery operators and grow-out farmers.
• Raise issues with the Officer-in-Charge of Nigeria for trouble shooting.
• Perform any other job-related duties as may be assigned by the supervisor.

Job Title: Research Assistant

Location: Nigeria
Employment Type: Contract
Duration: 1-year renewable

Duties

• Liaise with the Aquaculture Technology Transfer Officer to monitor the GIFT parent stock transferred and maintained in a bio secure facility, and functional GIFT brood stock quarantine facility at Premium Aquaculture Ltd., and raising F1 to produce F1 broodstock and produce F2 progeny.
• Liaise with the Delta Coordinator, and Aquaculture Technology Transfer Officer and work with the identified consultants to set up two to three SME GIFT hatchery operators in Delta, Ogun, Kwara and Nasarawa States.
• Liaise with the Delta Coordinator and Aquaculture Technology Transfer Officer to organise identified grow out farmers in Delta, Ogun, Kwara and Nasarawa to start the GIFT grow out pilots.
• Assist in procurement of hapa nets and feed for the GIFT SME hatchery and grow out operators.
• Assist in the procurement of feed for the grow out pilots.
• Assist in the implementation of inputs distribution to pilot grow out and SME hatchery farmers in Delta, Kwara, Nasarawa and Ogun States.
• Raise issues with the Officer-in-Charge of Nigeria for trouble shooting.
• Perform any other job-related duties as may be assigned by the supervisor.

Job Title: Administrative and Finance Assistant

Location: Nigeria
Employment Type: Contract
Duration: 1-year renewable

Duties

• Assist in processing travel claims, raise travel requests, monitor travel expenses/liquidation, prepare voucher and ensure storage.
• Retrieve after each trip Travel details from staff/from the Travel Unit for proper review.
• Prepare advance management and follow-up for refund.
• Maintain various registers such as asset, tender, cheque issue, file movement and manages consultants’ records.
• Review, update the monthly procurement reports and send monthly reports to the accountant.
• Participate in the monthly inter-departmental reconciliation of financial records.
• Process expense requests for management’s approval.
• Receive, process, and file paperwork, e.g., invoices, expenses, requests for payment.
• Check and verify calculations to make sure they’re correct and keep track of figures by working with spreadsheets.
• Manage office inventory/assets register including regular updates, disbursements and disposals and monitor office supplies.
• Handle and manage all WorldFish Nigeria projects files naming convention and migration to SharePoint document library.
• Raise partner letter of agreements in the One Corporate System (OCS) and ensure archiving of project official documents.
• Arrange logistics support to staff, consultants and visitors including transportation and accommodation.
• Assist in organizing conferences, workshops, training courses, field days and other such activities related to the work plan and project office.
• Perform any other job-related duties as may be assigned by the supervisor.

Job Title: Accounting Assistant (Reconciliation)

Location: Nigeria
Employment Type: Contract
Duration: 1-year renewable

Duties

• Support the Accountant in the preparation of donor project reports.
• Upload reports/relevant documents therein monthly into the organization’s software and manages consultants’ records.
• Liaise with units to retrieve and obtain monthly financial support documents (electronic and hard copies) for all the projects.
• Review/update the monthly procurement reports- send monthly reports to the accountant.
• Processing expense requests for management’s approval and monitor the funds that come into and go out of the company.
• Ensure project accounts are accurate (reconciling)
• Receive, process, and file paper works such as; invoices, expenses, requests for payment, check and verify calculations to make sure they’re correct
• Assist in processing payments such as wages/salary of the company’s employees.
• Input information into a computer-based accounts system and keep track of figures by working with spreadsheets.
• Raise travel requests (For all Travel Requests) & perform travel expenses/liquidation.
• Retrieve after each trip Travel details from staff/from the Travel Unit for proper review.
• Perform any other job-related duties as may be assigned by the supervisor.

Requirements

• B.Sc / HND in Accounting, Finance or any other related field with a minimum of three (3) years’ experience performing a similar role in a well-structured environment.
• Student membership of ICAN certificate and knowledge of One Corporate System (unit4 ERP) is an added advantage.

Competencies:
The ideal candidate must:

• Have the ability to think clearly and analytically, setting priorities, meeting deadlines, solving problems, and making timely and appropriate decisions.
• Have knowledge of regulatory, contractual, legal, procurement, and financial compliance requirements associated with various donor agencies.
• Have excellent communication skills verbal and written in English;
• Be experience in using computerized Financial Management packages;
• Proficient in the use of ICT packages including Windows, Word, Excel, PowerPoint, OCS, etc.;
• Have excellent interpersonal, networking, and negotiation skills with staff, members, clients, counterparts, and partners;
• Be accurate, detail orientated and have good communication skills verbal and written.
• Ability to work with minimum supervision.

Job Title: Accounting Assistant (Budget)

Location: Nigeria
Employment Type: Contract
Duration: 1-year renewable

Duties

• Assist in the review of monthly, quarterly, and year-end accounts closing such as accounts receivable, accounts payable, prepayment, General Ledgers (GL) open items, etc.
• Assist the Accounts Manager in budget monitoring and budget revision.
• Assist the Accounts Manager in conducting fund management, and cash flow Management of the projects
• Maintain hard and electronic files and update database systems ensuring timely and appropriate recording, safekeeping, and disposal of confidential information.
• Collect and verify information for forecasts of periodic cash flow requirements to ensure sufficient availability of resources for programs and operational activities.
• Support the operations and management of bank accounts, cash advances, and travel advances in accordance with the organization’s financial rules and regulations and local banking practices and keep the supervisor and relevant colleagues informed of any timely action.
• Upload reports monthly into the organization’s software and manages consultants’ records.
• Liaise with Units to retrieve and obtain monthly financial support documents (electronic and hard copies) for all the projects.
• Processing expense requests for management’s approval, check and verify calculations to make sure they’re correct.
• Keeping track of figures by working with spreadsheets.
• Perform any other job-related duties as may be assigned by the supervisor.

Job Title: Senior Security Officer

Location: Nigeria
Employment Type: Full time
Duration: 6 months’ renewable

Duties

• Coordinate safety and security activities to secure/safeguard IITA assets; employees, guests, facility, and other stakeholders on IITA property.
• Supervise access and egress control to ensure loss prevention.
• Enforce compliance with safety and security policies, regulations, and procedures.
• Initiate immediate response to emergencies like fire, theft, etc.
• Coordinate the work performance of the contract security company.
• Conduct safety, security surveys and risk assessment.
• Train subordinate’s security professionals (including out-sourced security professionals) in security rules and procedures.
• Educate staff members on current security situations and participate in the security focal point meetings.
• Plan security special and high-risk events.
• Implement an effective fire prevention protocol.
• Identify, investigate, or resolve security breaches.
• Liaise with Security Agencies and Head of communities around IITA campuses to enhance security operations in the Institute.
• Patrol building/campus, ward off intruders and supervise parking procedures.
• Implement a secure journey management system.
• Prepare safety and security reports.
• Perform any other job-related task as may be assigned by the Supervisor.

Job Title: People and Culture Officer (Talent Acquisition)

Location: Nigeria
Employment Type: Contract: 3 year renewable

Duties
Requisition and approval management:

• Follow-up and secure approval for all NRS requisitions to fill approved vacancies
• Manage the short-term requisition and hiring process, seeking necessary approvals, facilitating selection, and preparing contract letters for all short-term staff and local consultants as may be assigned.

Interview, documentation, and on-boarding process:

• Assist in placing vacancy advertisements both internal and external on the intranet and internet.
• Carry out all pre-interview preparation formalities, facilitate interviews and follow up with candidates and interview panel members.
• Organize and liaise with P&C sectional heads on orientation for new hires.
• Collate information on new hires and liaise with employee services on background checks;
• Ensure and follow up with appointed candidates on referees and medical examination.

Report and chargeback management:

• Collate and prepare monthly recruitment service chargeback for all NRS and STS recruiting activities.
• Regularly collect and prepare comprehensive reports with inputs from scientists, unit heads, and supervisors for the review of job descriptions and position classification for NRS.
• Collate monthly recruitment and related statistics for the Talent Acquisition Office report.
• Constantly update the recruitment requisition tracker and present reports.
• Assist the Talent Acquisition in contributing to data for annual report information.

Records and Documentation:

• Maintain effective records (electronic and manual) and ensure prompt retrieval of information for short-term staff.
• Create personal files for new hires and ensure all mandatory documents are in place, maintaining effective filing system that ensures ease of retrieval of recruitment and selection information.

Liaison with external clients:

• Ensure payments to vendors for advertisements placed on national newspapers.
• Liaise with other units as necessary.
• Perform any other job-related duties as may be assigned by the Supervisor or Head of Unit.

Requirements
Qualifications:

• B.Sc / HND in Human Resources Management, Industrial Relations, Business Administration, or any other related field with a minimum of four (4) years experience in talent acquisition management with proven experience in contract management and selection in a well-structured environment.

Job Title: Administrative Assistant

Location: Nigeria
Employment Type: Contract (2 year renewable contract)

Duties

• Assist the scientists and team members with day-to-day administrative processes and functions in concert with East Africa banana program Administrator.
• Facilitate organization of project meetings/events and travel by assisting with flight and hotel booking, travel authorization, visa requests, travel advances and expense claims.
• Manage inventories of program assets and supplies and process FMS work order requests
• Raise and process purchase requisition and follow up with Supply chain and finance to ensure efficient delivery.
• Maintain project staff records (Staff, consultants, students and interns) and assist with processing contracts and payments.
• Liaise with PDAU and Finance Directorate and follow-up on timely submission of donor & collaborator reports and payments as scheduled on relevant agreements.
• Assist with compilation of project and related reports and uploading on designated reporting platforms with support from plantain breeding scientists.
• Perform all other job-related duties that may be assigned by the program scientists or other senior team members.