Job Title: Administrative Assistant, Uyo (Contract)
Department: Corporate Services & Development
Reporting Line: Assistant Manager, Support Services
Responsibilities:
The administrative assistant will be responsible for the following.
Administrative Services
Provide administrative support for all operational activities
within the region.
Provide general office administration services, including stock
replenishments for stationery, office materials, etc.
Assist in directing and planning essential services such as
reception, security, maintenance, mail, cleaning, fleet
management and waste disposal at the Warehouse, Guest
House and other locations in the region.
Monitor the cleanliness of the internal and external
environment of MainOne guest house and the warehouse
within the region (including sewage & debris disposal).
Ensure timely payment of utility and facility-related
bills/invoices for the warehouse and guest house within the
region.
Warehouse & Inventory Management
Coordinate inventory Management activities at the Company’s
warehouse in Uyo
Work closely with the project team to process Material
Requisitions and issue equipment/materials from stores to
support projects, operations, and customer provisioning
activities.
Coordinate receipt of orders from vendors and confirm quality
and quantity are in line with Purchase Order issued, carry out
checks with the project team/user unit to generate Goods
Received Notes from the ERP.
Update physical records (Bin Cards) for inventory items for
projects and operations. Also, keep records of delivery notes
and other relevant physical inventory records.
Carry out periodic stock count of inventory items, reconcile
physical stock with system balances working with Inventory
Management Lead.
Trigger re-ordering of critical stock to avoid stock out of item.
Support local logistics for the movement of inventory items
within regional stores.
Work closely with Support Services and Logistics vendors to
move items from store locations to the region for projects and
operations.
Provide periodic activity reports (weekly, monthly, quarterly)
on tasks and assignments.
Perform other duties as assigned by the Line Manager
Qualification:
OND/HND/BSC in any relevant discipline
Minimum of 2 years working experience required
Competencies Required:
Problem-solving skills
Excellent interpersonal skills
Time and self-management skills
Effective written and verbal communication skills
Proficiency in MS Office Applications
Demands of the job:
Attention to detail
Cooperative and willing to assist others
Ability to deal with problems robustly
Ability and willingness to work with minimal supervision and
meet tight deadlines
How to Apply
Interested and qualified candidates should send their resume to the email address igoni.kitoye@c-ileasing.com