Current Career Opportunity for Administrative Officer at Xplicit Architecture and Integrated Services (XAIS)

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Xplicit Architecture and Integrated Services (XAIS) is an Architectural and Building Services rendering company with headquarters in Abuja.The company was conceived in 2007 with the main focus of providing world class servicesto individuals,communities, cooperate bodies, local and multi-national companies, and the government.

As part of our desire to improve on the qualities of our services to our clients,Xplicit Architecture and Integrated Services (XAIS) was duly registered with the CAC as an Architectural andEngineering, Constructionand Design Solutionsoutfit in 2018 to provide integrated services.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Abuja (FCT)
Employment Type: Full-time

Job Summary

  • The Administrative Officer is responsible for providing a wide range of office management and support to the company including answering phone lines, scheduling/managing calendar, making/confirming meeting arrangements and writing correspondence.
  • The Administrative Officer should have excellent communication skills and an upbeat attitude Must be opened to not only being in office management, but also supporting our leadership team and senior staff with tasks. Must be resourceful, an independent thinker, self-sufficient and self-motivated.
  • To be successful as an administrative officer in our organisation, candidates should be professional, polite, and attentive while also being accurate.
  • They should always be prepared and responsive, willing to meet each challenge directly.
  • The Administrative officer must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others

Responsibilities

  • Managing overall administrative activities for the office.
  • Remaining responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment, purchasing office supplies, furniture, office equipment etc. for staff.
  • Performing administrative work such as filing, sorting, and distributing mail;
  • Prepare and edit correspondence, communications, presentations and other documents
  • Update bookkeeping records on excel and accounting software
  • Ensure all Company’s statutory obligation are UpToDate as at when do; for example, tax filings, NSITF, ITF, Pension and other obligations.
  • Monitor high balance guest and take appropriate action.
  • Maintain required front office and stationary supplies.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Perform onboarding and offboarding exercises with new hires and ensure they are properly inducted and guided.
  • Arrange and co-ordinate meetings and events.
  • Maintaining confidentiality of sensitive and confidential information.
  • Will be participating in a wide-range of company projects and events.
  • Performing other work-related duties as assigned including supporting corporate compliance team as needed.
  • Maintains working relationships and communicates with all departments.
  • Verifies that accurate room status information is maintained and properly communicated.
  • Receive and interact with incoming visitors
  • Resolves visitor problems quickly, efficiently, and courteously.
  • Works within the allocated budget for the front office.
  • Supervise junior administrative staff and ensure they are at par with your daily deliverables.
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Requirements

  • Bachelor’s Degree in Business Administration, Organizational Management, other related field.
  • High School Diploma, or equivalent
  • Minimum of One (2) years’ of experience in similar role
  • Strong organizational skills
  • Excellent dress sense
  • Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
  • Comfortable handling confidential information.
  • Multi-tasking and time-management skills, with the ability to prioritize tasks.
  • Desire to be proactive and create a positive experience for others.
  • Ability to work confidentially and discreetly
  • Excellent communication (oral and written) and attention to detail
  • Ability to work independently and as part of a team, self-motivation, adaptability, and a positive attitude
  • Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies
  • Knowledge of standard office administrative practices and procedures

Salary
N60,000 / month.

 

How to Apply
Interested and qualified candidates should send a one page Cover Letter stating why you are the best fit for the position and a copy of your Resume to: info@xplicitgrp.com using the Job Title as the subject of the mail

Application Deadline  5th August, 2022.

 

 

 

 

 

 

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Important Notes

  • The above statements are intended to describe the general nature and level of work to be performed by people assigned to this job.
  • They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
  • All personnel may be required to perform other responsibilities in addition to those specified from time to time, as needed.
  • We do not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it.
  • Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
  • We are an equal opportunity employer and value diversity inclusion. We do not discriminate on grounds of colour, race, nationality, religion, age, ethnic origin, disability, gender, marital status, or sexual orientation in our employment practices
  • Our people are all equally gifted in unique ways: we come from diverse traditions, personal experiences and points of view. And we want to include yours, Are you ready to inspire us with your ideas?
  • We encourage all applicants to apply and does not practice any discrimination in any recruitment process.
  • Applications submitted after the deadline will not be considered.
  • Due to the urgency of the position, we have the right to recruit a candidate who matches the required profile before the above deadline
  • Only qualified candidates will be invited for interview

Publisher’s Note:

Deroundtable.com is a job, vacancy, career opportunity blog. We share daily updates on available Jobs, vacancies, local and international scholarships, Government/international organization loans and grants.

Deroundtable.com is not an agent of this organization, we can not assist any applicant secure a job, loan, grant or scholarship. We only share the information for interested persons to apply.

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What is a cover letter?

A cover letter is a one-page document that you submit with your resume to express your interest in a job opening. The purpose of a cover letter is to introduce yourself to an employer and provide a brief overview of your work history, professional skills, and an explanation why you’re the best fit for that job.

While your resume focuses on your qualifications and achievements, your cover letter expands on those achievements, showcases your personality, and explains why you’d be a good fit for the company.

How to write a cover letter that gets you the job

Here’s how to make a great cover letter for a job application:

Underneath your name in your cover letter header, list the following contact details:

  • First and last name
  • Email address (something professional, usually including your name)
  • Phone number
  • Mailing address (optional)
  • Linkedin profile link (optional)
  • Portfolio or website (optional)

After your header, include the date and following company contact information:

  • First and last name of the person you’re writing to, or the relevant department
  • Company address
  • Company phone number
  • Hiring manager’s email address

 

2. Address the hiring manager (ideally by their name)

Next, address your cover letter to the hiring manager by name if possible. A standard cover letter salutation includes the hiring manager’s first and last name, and begins with a “Mr.”, “Ms.”, or another relevant professional title.

3. Write an attention-getting opening paragraph

Start your cover letter with an informative, direct introduction by including the following details in the first one or two sentences:

  1. Job position: The title of the advertised position
  2. Company name: The name of the company you’re applying to
  3. How you discovered the opening: Whether you saw the job on LinkedIn, a job board, or were recommended to apply by a friend
  4. Intention to apply: An enthusiastic announcement that you’re applying for the open role and why you’re interested in or qualified for it
  5. Notable accomplishments: If you have relevant work experience, highlight one or two of your most notable achievements in your introduction to immediately grab the employer’s attention