Job Opportunities at Qatar Charity

Qatar Charity is a Doha-based non-governmental organization founded in 1992 in accordance with the laws and regulations governing charitable work in the State of Qatar. The Qatari society was expressing a deep willingness to contribute to the international solidarity chain and to participate in addressing the most important development and humanitarian challenges faced by vulnerable communities around the world. This willingness was derived from the Qatari society’s values, principles and cultural heritage and Qatar Charity came as the institutional solution that would cater to it. Initially founded to provide life-saving assistance to children affected by conflicts or natural disasters, Qatar Charity then expanded its areas of expertise to include various humanitarian and development aid fields, providing relief and assistance to more than 110 million beneficiaries worldwide. With funding from Qatar, Qatar Charity is collaborating with the government of Nigeria (GON) to support vulnerable communities in achieving progress and prosperity by providing adequate support for vulnerable communities through robust social welfare systems and related services in various states within Nigeria

Qatar Charity Nigeria Country Office has over 3,500 projects in different intervention areas namely: Education and Culture, Health, Water, economic empowerment, social housing, social care, food security, and Emergency Relief projects.

We are recruiting to fill the position below:

Job Title: Receptionist

Job Code: RE 001
Location: Nigeria
Employment Type: Full-time

Basic Function

The receptionist under the supervision of the Admin coordinator will help to provide receptionist services by monitoring and operating computer work, typing, filing, receiving visitors, answering calls, and opening and directing official mail.

Duties and Responsibilities

Operate switchboard, directing incoming and outgoing calls as required by the caller, determine the nature of the call and decide on an appropriate routing.
Screen all incoming visitors and vendors and direct to an appropriate location.
Ensure all staff and visitors fill in the required office attendance register.
Provide excellent customer service.
Responsible for maintaining office security and communicating with the security guards if and as needed.
Assist in typing, word processing, and general administrative support activities for the administrative team and other groups as assigned.
Update, maintain and distribute appropriate telephone staff directory(s).
Update and maintain online conference room schedules and a variety of intranet documents.
Liaise with Information Technology for appropriate telephone and computer issues (e.g. capability for visitors with office assignments, etc).
Receive and process newspaper, AEPB, AEDC and other relevant bills for payment.
Keep detailed and accurate records of visitor requests and of calls received
Open and close the office daily, observing security and other established office procedures.

Qualifications and Requirements

University Degree or recognized equivalent with 1-3 year experience in a similar role.
Familiarity with international NGOs is a plus
Experience with large complex organizations preferred
Females (s) are highly encouraged to apply

Knowledge, skills, and abilities:

Ability to work independently.
Knowledge of general office practices and administrative procedures.
Working knowledge of switchboard/voice mail equipment and mail processes such as postage machine, DHL, etc.
Have the ability to be resourceful and proactive when issues arise.
Excellent written, oral, interpersonal and organization skills.
Ability to work well with others and to develop and maintain compatibility among project staff,

Job Title: Admin Coordinator

Job Code: LHR 001
Location: Nigeria
Employment Type: Full-time

Job Brief

The Admin Coordinator in the field offices of Qatar Charity is responsible for managing the administrative, logistical, human resources, procurement affairs, and its employees in accordance with the professional standards and procedures followed in the work of support affairs, in a way that provides the office with all legal facilities, public services, and logistical needs and facilitates personnel tasks to enable them to perform their work easily and smoothly.

Overcoming any difficulties or problems that hinder the achievement of their functional goals, securing the office’s procurement needs, maintaining work and communication tools secure and working efficiently, and taking all means to protect the office and all its property from damage or loss, and it has the authority to take the necessary measures towards facilitating its tasks to establish the office In the field, he performs the tasks assigned to him in the country in which he is located, according to the highest standards and in a manner that achieves the goals and policies of Qatar Charity.

Duties and Responsibilities

Participate in preparing office plans and updating them constantly.
Determining the purchasing methods in the office to ensure compliance with the accreditation powers granted according to the approved procurement policy.
Managing and supervising procurement operations, and ensuring the integrity of their procedures, starting from the purchase request.
Preserving and maintaining the office’s assets and following up on their proper use to ensure safety.

Job Title: Assistant Accountant

Job Code: AA 001
Location: Nigeria
Employment Type: Full-time
Reporting line: Office Finance Manager / Accountant
Internal contacts: Field Office Director Field Office Department, Finance Department, International Operations and Programs Division Directors

Job Purpose Summary

The Assistant Accountant is responsible for assisting the field office accountant, in managing the books and accounting records of the office and preparing data, financial reports, and final accounts in accordance with the accounting standards approved by the organization and the host country, and the initial review of operations documents that have a financial impact or are related to the approved balances in the approved budget.

Main Tasks and Responsibilities

Assist in preparing the estimated budget
Issuing bills of exchange and verifying the attachments and documents attached to the bills of exchange.
Checking the consistency and conformity of the amounts of the documents with the dates and amounts entered in the books
Achieving the regularity of supporting documents of financial transactions and operations and fulfilling all signatures and procedures in accordance with the laws and regulations governing this.

Job Requirements and Qualifications
Qualification:

Bachelor’s Degree in Accounting, or Finance

Experience:

Minimum of two years of experience in an Accounting Job

Job Title: Logistics Assistant

Job Code: LA 001
Location: Nigeria
Employment Type: Full-time

Responsibilities
Office Operations & Maintenance:

Processing and management of tenancy agreement
Management of asset register
A/C repairs, maintenance, and accessories.
Repairs and maintenance of office furniture, electronics, and equipment
Electrical repairs and maintenance
Office doors and windows maintenance
Any other task assigned by the supervisor.

Requirements
What are we looking for?

A Degree in Business / Public Administration or a related field.
At least 1 year of working experience in administration and logistics
Experience with Microsoft Word, Excel, PowerPoint and Outlook

Job Title: Public Relation & Human Resource Officer

Job Code: PR 001
Location: Nigeria
Employment Type: Full-time

Job Brief

We are looking for a Public Relation & Human Resource Officer to perform a variety of personnel-related administrative tasks. You will support the HR department in duties like posting job ads, updating the HR database, and processing employees’ requests.
Our Public Relation & Human Resource Officer position requires excellent organizational skills and the ability to handle sensitive information confidentially. If you are passionate about HR policies and procedures and want to help create a nourishing workplace, this position is for you.

Requirements

Having a Bachelor’s Degree in Business Administration or related fields,
Having at least three years experience with I/NGOs in operation units, preferably in Admin/HR,
Be careful, detail-oriented, and well-organized.
Having the ability to maintain confidential information.
Be Interested in developing a career in Human Resource Management Field.
Having a good command of Arabic &English.
Be hard-working, willing to learn new things, and having can-do-attitude.
Be honest, enthusiastic, and self-motivated.
Be proactive and creative.
Be able to prioritize and plan work activities as to use time efficiently.
Extensive knowledge of office management systems and procedures.
- Having the ability to operate office stationery.
- Having excellent written and verbal communication skills.
- Proficient in Microsoft Offices programs, especially Excel & Outlook.
How to Apply
Interested and qualified candidates should send an updated copy of their CV to: [email protected] using the Job Code “PR 001” as the subject of the mail.

Important Instructions to Keep in Mind when Applying
- A CV must be attached in a PDF format containing all personal information and qualifications mentioned above or the one not listed, The CV should be in English.
- Cover Letter must be attached in a PDF format
- An identity document (a copy of the identity card or passport) must be attached to the file.
- - If the file is incomplete or the data is not clear, the application will be excluded from the list of applicants and will not be considered.
  - We will inform the shortlisted candidates about the second interview and be ready for the test. (IF it is needed) *
  - For any additional questions about the employment application, you can reach out via email: [email protected]
  Application Deadline 31st July, 2023.