The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organisation of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.
We are recruiting to fill the positions below:
Job Title: Head, Medical Support Services
Reference Code: Medical/11/2020 / 003
Location: Addis Ababa, Ethiopia
Project
AU Values:
- Respect for Diversity and Team Work
- Think Africa Above All
- Transparency and Accountability
- Integrity and Impartiality
- Efficiency and Professionalism
- Information and Knowledge Sharing
Context:
- Responsible for the overall supervision and management of the Division as well as the design of strategies and policies. Lead Division’s activities, plans, priorities, and workflows in Radiology, Pharmacy and Laboratory Units.
Task
Main Functions:
- Manage the work of the Division and supervise direct reports to ensure their effective performance as per organization’s performance management policy and system;
- Design strategies and policies consistent with the Department’s goal in order to address the pertinent issues in the relevant area;
- Contribute to the development of the departmental business continuity plan and ensure implementation at division level;
- Manage risk within the division and recommend mitigation strategies
- Design and plan policy programs to achieve the strategies;
- Develop new and review activities as components of the strategies and policies;
- Address problems in arising to current approaches to relevant area.
- Engage stakeholders within Members States and RECs in designing and implementing strategies;
- Represent the organisation and explain its position at conferences;
- Mobilise funding from all donors to use to execute strategies and activities.
- Contribute to the preparation of periodic financial and budget execution reports and monitor budget execution at division level.
- Create an inspiring work environment to enable staff development and professional progression.
Specific Responsibilities:
- Supervise and manage the employees of the Division with regard to organisation and performance evaluation.
- Design strategies and policies consistent with the AU’s goal in order to address the pertinent issues in the relevant area.
- Prioritize Medical programs and priorities, set the direction for Division’s activities, plans, priorities, and workflows in Radiology, Pharmacy and Laboratory Units respectively.
- Coordinate the activities of the different Units to support the expert clinical care of MHSD clients.
- Represent the Department in all meetings related to health issues and report back on issues discussed and on action required to the immediate supervisor.
- Ensure overall management of the Division; including performance, quality assurance, staff issues and budget related matters of all units under him/ her.
- Provide substantive input into the recruitment of Division/MHSD staff as required.
- Set performance standards for self and staff, conduct performance appraisals on schedule and resolve intra unit conflicts.
- Produce and submit periodic reports on activities and specific missions.
- To participate in upgrading the AU Medical and Health Services Directorate in respect of Equipment, Diagnostic technologies and Continuous Medical Education.
- Oversee the continuing medical education programs for Medical Staff and training of Clinical Attaches and Interns within the Division.
- Participate in the development and delivery of health promotion, disease prevention and occupational Health and Safety programs of the Directorate (including HIV and AIDS in the workplace).
- To participate in various programs of AU Medical Services Directorate in respect to technical advice to AU Regional Offices, Organs and AU Field Missions.
- Ensures overall management of the Division; budget management, monitoring, analysis, evaluation of staff performance, grievance and progressive discipline, and fiscal needs in conformity with the relevant rules and procedures
- Performs any other duties as may be assigned by his immediate supervisor.
Requirements
Academic Requirements:
- Candidates must have a Degree in Medicine with Master’s degree in one the following fields: Radiology, Laboratory or Pharmacy.
- Must be a Member of a professional Regional College of Pathologists, Radiologist or Pharmacologists) with Ten (10) years work experience, including 5 years as Head of Department.
- Must be licensed to practice medicine as a Specialist in Laboratory Medicine/ Radiologist/ Pharmacologist in his/her home country or country of residence, as at the time of application.
- Experience as head of a clinical unit, section, service or department will be an advantage.
- Documented training in Logistics and Supply Chain Management.
Required Skills:
- A demonstrated ability to initiate and promote collaborative approaches between geographically and culturally disparate partners
- Ability to establish and maintain effective partnerships and working relations both internally and externally
- Ability to develop and delegate clear program goals, plans and actions, including budgets, that are consistent with agreed strategies
- Ability to effectively lead, supervise, mentor, develop and evaluate staff
- Working knowledge in the areas of policy analysis, and program / project management;
- Experience in management, excellent ability to facilitate interpersonal relationships, the ability to organize and motivate others and work in a multicultural environment;
- Excellent ability in the drafting, reporting and presentation skills.
- Good skills in planning and organization
- Sound scientific communication abilities as evidenced by scientific /other publications.
- Proficiency in one of the AU working languages, fluency in another AU language is an added advantage.
Leadership Competencies:
- Strategic Perspective: Is aware of the projected directions of trends (e.g., social, technological, etc.) and how changes might impact the organization and continuously reviews and revises plan to address long-term issues and opportunities affecting the team.
- Developing others: Supports the development of the team through performance management, coaching and feedback.
- Change Management: Creates an environment that fosters change creativity in others and gains commitment for change from staff. Actively looks for opportunity in uncharted territory.
- Managing Risk: Makes and implements decisions in ambiguous/ risky situations or where information is incomplete and outcome is unknown. Takes calculated risks in pursuing new and cutting-edge ideas that will enhance a project.
Core Competencies:
- Building Relationship: Establishes a broad network of contacts that enables the individual to gather information and encourage others to establish a chain of influence and utilise the strengths and abilities of stakeholders.
- Foster Accountability Culture: Makes decisions, sets priorities or chooses goals on the basis of calculated inputs and outputs; makes explicit considerations of potential return-on investment or cost-benefit analysis of outcomes.
- Learning Orientation: Promotes and role models ongoing learning and development through establishing mechanisms to facilitate and encourage knowledge sharing in the business area. Creates relevant on-the-job learning and stretch opportunities for people in the division.
- Communicating with impact: Uses personal rather than positional power to influence and motivate others to achieve results even those over whom they have no line authority.
Functional Competencies:
- Conceptual Thinking: Uses several analytical or creative techniques to break apart complex problems into component problems or issues. Draws on complex learned concepts when examining patterns or trends and recognizes underlying issues/implications of decisions or courses of action.
- Job Knowledge Sharing: Champions knowledge sharing to enable continuous learning and knowledge creation. Identifies opportunities to deliver value through improved information management.
- Drive for Result: Makes decisions, sets priorities or chooses goals on the basis of calculated inputs and outputs and analyzes for relevant departmental/ and or organizational outcomes.
- Foster Innovation: Improves performance by taking actions that may be unique, leading-edge or new to the organization/ department or directorate.
- Takes calculated risks in trying something new.
Note: The requirements and responsibilities contained in this job description do not create a contract of employment and are not meant to be all-inclusive. It may be changed by the role manager during employment on an as-needed basis.
Least Representative Countries
- Candidates from the following least represented countries at the African Union Commission are encouraged to apply: Algeria, Angola, Cape Verde, Central African Rep., Comoros, Congo, Congo (DRC), Egypt, Equatorial, Guinea, Eritrea, Eswatini, Ghana, Guinea, Libya, Liberia, Madagascar, Mali, Morocco, Mozambique, Mauritius, Namibia, Nigeria, Saharawi Arab D.R., Seychelles, Somalia, South Africa and South Sudan.
Tenure of Appointment:
- The appointment will be made on a regular fixed term contract for a period of three (3) years, of with the first twelve months will be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables
Gender Mainstreaming:
- The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.The requirements and responsibilities contained in this job description do not create a contract of employment and are not meant to be all-inclusive. It may be changed by the role manager during employment on an as-needed basis.
Job Title: Secretary – AfCFTA Secretariat
Reference Code: AfCFTA (11.17.2020) 08
Location: Accra, Ghana
Grade: GSA4
Contract type: Regular (Long Duration)
Employment Fraction: Full time
Branch: The AfCFTA Secretariat
Organization
- The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a new partnership worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia.
- The African Continental Free Trade Area Secretariat (AfCFTA Secretariat) is established under article 13 of the AfCFTA Agreement as a functionally autonomous institutional body within the African Union Systems with an independent legal personality.
- The Secretariat is responsible for the implementation of the AfCFTA Agreement. In seeking to achieve its objective the AfCFTA Secretariat intends to strengthen its capacity to deliver by, among others, the implementation of its structure and the filling of vacant posts.
- The AfCFTA Secretariat through the African Union commission invites qualified and competent applicants who are citizens of Member States of the African Union with relevant skills, competencies and experiences to submit their applications for the position of the Secretary based at its headquarters in Accra, Ghana.
Job Purpose
To provide secretarial and clerical support services to the assigned supervisor or department for its effective functioning.
Main Duties And Responsibilities
- Draft responses to routine correspondences for the signature of the supervisors;
- Attend visitors and staff and provide them with basic information on relevant issues and procedures; Assist in the follow up on logistical arrangements, activity implementation and provision of updates; Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents;
- Respond to and screen various correspondences such as telephone calls, e-mail messages and ensure follow up with supervisors and partners;
- Keep an up to date diary of appointments for supervisors;
- Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
- Provide day to day routine administrative supports to various work units of the assigned Department / Division / Units;
- Ensure availability of stationery stock, equipment and furniture in offices assigned;
- Perform reception services where required; and
- Perform any other relevant duties and responsibility as may be assigned.
Requirements
Academic Qualification And Work Experience Required:
- Diploma in Administrative Services, Office Management, Secretarial and Clerical related studies with 3 years of relevant secretarial work experience in public organization, diplomatic mission, international organization or international non-governmental organizations.
- Candidates who are holder of bachelor’s degree in Administrative Services, Office Management, Secretarial and Clerical related studies are required to have a minimum of 2 years of relevant secretarial work experience in public organization, diplomatic mission, international organization or international non-governmental organizations.
Knowledge, Skills And Abilities:
- Excellent knowledge of computer office applications such as Word, Excel, Outlook and Power Point Sound planning and organizational skills
- Good interpersonal skills
- Strong communication ability both orally and in writing
- Excellent team player and able to work in a multi-cultural environment;
- Decision maker, firm yet flexible, confident;
- Be able to manage stress.
- Strong personality but friendly, polite and patient;
- Work quickly, accurately and efficiently, meeting tight deadlines;
- Be able to work unsupervised on your own initiative;
Language Requirement:
- Applicants must be proficient in one of the following African Union working languages; Arabic, English, French or Portuguese. Knowledge of one more or several other working languages would be an added advantage.
Tenure Of Appointment
- The appointment will be made on regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two-years renewable, subject to satisfactory performance and deliverables.
Gender Mainstreaming:
- The African Union is an equal opportunity employer and qualified women are strongly encouraged to apply.
Job Title: Senior Policy Officer – Assembly, EXCL, PRC, STC
Requisition ID: 578
Location: Addis Ababa, Ethiopia
Job Grade: P3
Division: OSC
Country / Region: ET
Business Unit: The African Union Commission
Directorate / Department: Office of the Secretary to the Commission (OSC)
Purpose of the Job
- The Senior Policy Officer, Summit, EC, PRC, STC shall provide technical and administrative support for the effective management of the Secretariat to the Sub Committees and implementation of their decisions.
Main Functions
- Provide support in the preparation and implement the programmes developed out of the Division’s strategic plan
- Ensure effective coordination and implementation at continental and regional levels
- Liaise with Member States, Regional Economic Communities (RECs), and other stakeholders on relevant matters
- Generate and compiles accurate reports in a timely manner for the Division and AU’s internal use.
- Conduct complex analysis and generates accurate reports in a timely manner for the Division and AU’s internal use.
- Liaise with the various Departments/Units of the Commission for coordination and alignment purposes
- Prepare and develops reports, budget and work programmes related to the functioning of the Division
- Manages and evaluates performances of subordinates
- Provide technical support to the development of resource mobilization strategy with stakeholders
- Support the preparation leaflets, guidelines and fact sheets as may be required.
- Actively contribute in the development of strategies, policies, programs and plans.
Specific Responsibilities
- Coordinate with relevant Focal Departments (Protocol, DCMP, etc.) for provision of administrative and logistic support to the meetings of the Commission as well as other activities of the PRC and other decision-making organs of the AU
- Ensure coverage, preparation and circulation of reports / conclusions of the meetings of the Commission, of Directors, of the Conference and Event Organizing Committee as well as those of the PRC and its subcommittees;
- Ensure the exchange of information between the Commission, and Departments in terms of outcomes emanating from their respective meetings;
- Liaise with Departments for the substantive preparation of internal meetings of the Commission and of meetings of the other Organs of the Union, so as to ensure the timely submission of the appropriate documents, programme of work, agenda, as well as of the expected outcomes and reports;
- Follow up with departments on the implementation of policy organs decisions and compile reports for submission to the meetings of the Policy Organs;
- Draft Note Verbales, Internal Memos and respond to queries from the AU stakeholders;
- Ensure that the records, documents and conclusions of all internal meetings of the Commission, and meetings of the other Organs, are properly stored and managed;
- Perform any other relevant duties within the Office of the Secretary to the Commission, as may be assigned.
AU Values:
- Respect for Diversity and Teamwork
- Think Africa Above all
- Transparency and Accountability
- Integrity and Impartiality
- Efficiency and Professionalism
- Information and Knowledge Sharing
Reports to:
- Head, Policy Organs Division
- Number of Direct Reports: 2
- Number of Indirect Reports: 0
Key Relationships
Internal Relationships:
- Who: Head, Policy Organs Division / frequency: Daily / why: Provides assistance to the Head for adequate implementation of the mandate of the Division
- Who: PO, Summit, EC and PRC / frequency: Daily / why: Implementation of the mandate of the Division
- Who: PO, STC / frequency: Daily / why: Implementation of the mandate of the Division
- Who: JPO, Policy Organs / frequency: Daily / why: Implementation of the mandate of the Division
- Who: OSC staff within the Division / frequency: Daily, weekly, monthly or as and when required / why: Implementation of the mandate of the OSC
- Who: OSC staff outside the Division / frequency: Daily, weekly, monthly or as and when required / why: Implementation of the mandate of the OSC
External Relationships:
- Who: DCMP, Protocol, SSSD, DIC, OLC, DIC, AHRM (MIS, Procurement, Travel Unit, Transport Unit), PBFA / frequency: Daily, weekly, monthly or as and when required / why: Implementation of the coordination mandate of the office of the Secretary to the Commission
- Who: Other AUC Departments / Directorates / frequency: Daily, weekly, monthly or as and when required / Why: Implementation of the coordination mandate of the office of the Secretary to the Commission
- Who: Member States / frequency: Daily, weekly, monthly or as and when required / why: PRC meetings, Retreats
- Who: STCs / frequency: Daily, weekly, monthly or as and when required / Why: Meetings of Policy Organs, but particularly meetings of STCs
- Who: Non Member States / frequency: Daily, weekly, monthly or as and when required / why: Participation to Partnership and Summit meetings;
- Who: UN agencies and other international organizations / frequency: Daily, weekly, monthly or as and when required / why: Participation to Partnership and summit meetings.
Academic Requirements & Relevant Experience
- Master’s degree or equivalent qualification in Political Sciences, Management, Business Administration, International Relations or in related Social sciences with at least 7 (seven) years of relevant and progressively responsible work experience, with at least 3 (three) years in a position requiring supervisory responsibility.
- Bachelor’s Degree in similar fields of study coupled with 10 (ten) years of relevant and progressively responsible work experience, with 3 (three) years of supervisory responsibility.
- Proven experience in the working systems of international public organisations.
- Experience in organizing high-level meetings, production of reports and dissemination, very good understanding and knowledge on records and information management
Required Skills:
- Interpersonal skills
- Drafting and communication skills
- Ability to work under high pressure
- Planning and organizational skills
- Ability to negotiate diplomatically
- Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development
- The African Union working languages are Arabic, English, French, Portuguese and Spanish. Proficiency in one of the AU working languages, fluency in another or more AU language is an added advantage.
Core Competencies:
- Building Relationships
- Communicating with Influence
- Foster Accountability Culture
- Learning Orientation
Functional Competencies:
- Conceptual Thinking and Problem Solving
- Continuous Improvement Orientation
- Drive for Result
- Job Knowledge and Information Sharing
Leadership Competencies:
- Change Management
- Developing Others
- Managing Risk
- Strategic Insight
Least Representative Countries:
- Candidates from the following least represented countries at the African Union Commission are encouraged to apply: Algeria, Angola, Cape Verde, Central African Rep., Comoros, Congo, Congo (DRC), Egypt, Equatorial, Guinea, Eritrea, Eswatini, Ghana, Guinea, Libya, Liberia, Madagascar, Mali, Morocco, Mozambique, Mauritius, Namibia, Nigeria, Saharawi Arab D.R., Seychelles, Somalia, South Africa, and South Sudan
Tenure of Appointment
- The appointment will be made on a regular fixed term contract for a period of three (3) years, of with the first twelve months will be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables
Gender Mainstreaming:
- The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
- The requirements and responsibilities contained in this job description do not create a contract of employment and are not meant to be all-inclusive. It may be changed by the role manager during e
Job Posting Title: Driver (Local Contract) (AFCFTA)
Reference Code: AfCFTA (11.17.2020) 12
Location: Accra, Ghana
Contract Type: Regular (Long Duration)
Employment Fraction: Full-time
Branch: The AfCFTA Secretariat
Grade: GSB 7
Supervisor: TBD
Slot: 3 Openings
Tasks
Summary of main duties and responsibilities:
- Drive office vehicles and transport authorized personnel; receive from and drop officials to the airport;
- Observe minimum Operating Security Standards (MOSS) and ensure compliance;
- Collect and deliver official mails, documents, and other items;
- Take care of the day to day maintenance of assigned vehicles, check oil, water, battery and brakes; maintain vehicle logbook and record all official trips, daily mileage, gas consumption, oil changes and greasing; comply with all the rules and regulations relating to the AfCFTA Secretariat’s management of vehicles planning and coordinating;
- Ensure that vehicle documents are available and valid;
- As well as perform other related duties as may be required
Requirements
Required Education and Work experience required:
- A minimum of high school certificate with a clean valid driver’s license, at least three (3) years of working experience as a driver in a registered international organization, national organization, or public service agency;
- Defensive, VIP driving trainings and/or mechanical trainings and knowledge of computer office applications (MS Word and Excel e.t.c.) are an added advantage;
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Skills and Competencies:
- We are looking for a Driver who is able to work under minimal supervision, proactive and can maintain confidentiality at all times.
- A person with integrity, flexible, committed and with ability to work in a multi-cultural work environment.
- In addition, the driver should have good time management, excellent interpersonal skills with ability to perform multiple tasks and work under pressure with a wide range of individuals and institutions.
Tenure of appointment:
- The appointment will be made on regular contract for a period of three (3) years, of which the first twelve months are considered probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
Equal opportunity:
- The AfCFTA Secretariat is an equal opportunity employer and qualified women are strongly encouraged to apply.
Language Proficiency:
- Proficiency in one of the African Union working languages (Arabic, English, French and Portuguese) is a must. Knowledge of other working languages would be an added advantage.
Job Title: Bilingual Secretary – Afcfta Secretariat
Reference Code: AfCFTA(11.17.2020) 03
Location: Accra, Ghana
Grade: GSA5
Number of Positions: 3
Contract Type: Regular (Long Duration)
Employment Fraction: Full-time
Branch: The AfCFTA Secretariat
Background / Overview
- The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a new partnership worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia.
- The African Continental Free Trade Area Secretariat (AfCFTA Secretariat) is established under article 13 of the AfCFTA Agreement as a functionally autonomous institutional body within the African Union Systems with an independent legal personality. The Secretariat is responsible for the implementation of the AfCFTA Agreement.
- In seeking to achieve its objective the AfCFTA Secretariat intends to strengthen its capacity to deliver by, among others, the implementation of its structure and the filling of vacant posts.
- The AfCFTA Secretariat through the African Union commission invites qualified and competent applicants who are citizens of Member States of the African Union with relevant skills, competencies and experiences to submit their applications for the position of the Bilingual Secretary based at its headquarters in Accra, Ghana.
Job Purpose
- To provide secretarial and clerical support services in at least two AU official working languages to the assigned supervisor or department for its effective functioning.
Main Duties and Responsibilities
- Draft and proofread documents, reports, correspondences, messages, queries, etc in two AU official working languages as may be assigned by supervisors;
- Respond to and screen various correspondences such as telephone calls, e-mail messages and ensure follow up with supervisors and partners;
- Attend visitors and staff and provide them with basic information on relevant issues and procedures;
- Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents;
- Keep an up to date diary of appointments for supervisors;
- Provide day to day routine administrative supports to various work units of the assigned Department / Division / Units;
- Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
- Ensure availability of stationery stock, equipment and furniture in offices assigned;
- Perform reception services where required; and
- Perform any other relevant duties and responsibility as may be assigned.
Academic Qualification and Work Experience Required
- Diploma in Administrative Services, Office Management, Secretarial and Clerical related studies with 3 years of relevant bilingual secretarial work experience in public organization, diplomatic mission, international organization or international non-governmental organizations.
- Candidates who are holder of bachelor’s degree in Administrative Services, Office Management, Secretarial and Clerical related studies are required to have a minimum of 2 years of relevant bilingual secretarial work experience in public organization, diplomatic mission, international organization or international non-governmental organizations.
Knowledge, Skills and Abilities:
- Excellent knowledge of computer office applications such as Word, Excel, Outlook and Power Point
- Sound planning and organizational skills
- Good interpersonal skills
- Strong communication ability both orally and in writing
- Excellent team player and able to work in a multi-cultural environment;
- Decision maker, firm yet flexible, confident;
- Be able to manage stress.
- Strong personality but friendly, polite and patient;
- Work quickly, accurately and efficiently, meeting tight deadlines;
- Be able to work unsupervised on your own initiative;
Language Requirement:
- Applicants must be proficient in two of the following African Union working languages; Arabic, English, French or Portuguese. Knowledge of one more or several other working languages would be an added advantage.
Gender Mainstreaming:
- The African Union is an equal opportunity employer and qualified women are strongly encouraged to apply.
Tenure of Appointment:
- The appointment will be made on regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two-years renewable, subject to satisfactory performance and deliverables.
Job Title: Head, Policy Organs Division
Requisition ID: 574
Location: Addis Ababa, Ethiopia
Business Unit: The African Union Commission
Country/Region: ET
Reports to: Secretary to the Commission
Number of Direct Reports: 2
Number of Indirect Reports: 4
Job Grade: P5
Directorate/Department: Office of the Secretary to the Commission (OSC)
Division: OSC
AU Values
- Respect for Diversity and Teamwork
- Integrity and Impartiality
- Think Africa Above all
- Efficiency and Professionalism
- Transparency and Accountability
- Information and Knowledge Sharing
Purpose of the Job
- The Head of Division, Policy Organs shall provide strategic and technical leadership for the effective discharge of the functions of the Policy Organs Division of the Office of the Secretary to the Commission.
Main Functions
In his/her capacity as Head of Division – Policy Organs, the incumbent shall be required to:
- Supervise and manage employees within of the Division
- Design strategies and policies consistent with the goal of the Office
- Oversee the development of the Office’s business and ensure implementation at division level
- Ensure risk management and mitigation
- Design strategies and programmes to implement the policies of the Office
- Oversee the handling of problems and issues arising from current approaches
- Engage stakeholders within Members States and RECs in designing and implementing strategies.
- Represent the organisation and explain its position at conferences.
- Coordinate the mobilisation of funding from donors
- Lead in the preparation of departmental budgets and reports
- Ensure a working environment that promotes staff development and professional progression.
Specific Responsibilities
- For the meetings of the above organs are prepared in line with the Union’s standards, duly processed and timely dispatched to Member States and other stakeholders.
- Ensure that the outcome of meetings such as decisions and reports are properly finalized and disseminated.
- Ensure follow up on meetings outcomes
- Prepare statements, reports/conclusions and other relevant tasks as required for consideration and vetting by the Secretary to the Commission;
- Provide support in ensuring good working relations between the PRC and the Commission;
- Provide support in coordinating the implementation of the coordination mandate of the office of the Secretary to the Commission;
- Provide advice and support in matters relating to the management of the Office of the Secretary to the Commission;
- Perform any other relevant duties within the Office of the Secretary to the Commission, as may be assigned.
Key Relationships
Internal Relationships:
- Who: Head, Policy Organs Division / frequency: Daily / why: Provides assistance to the Head for adequate implementation of the mandate of the Division
- Who: PO, Summit, EC and PRC / frequency: Daily / why: Implementation of the mandate of the Division
- Who: PO, STC / frequency: Daily / why: Implementation of the mandate of the Division
- Who: JPO, Policy Organs / frequency: Daily / why: Implementation of the mandate of the Division
- Who: OSC staff within the Division / frequency: Daily, weekly, monthly or as and when required / why: Implementation of the mandate of the OSC
- Who: OSC staff outside the Division / frequency: Daily, weekly, monthly or as and when required / why: Implementation of the mandate of the OSC
External Relationships:
- Who: DCMP, Protocol, SSSD, DIC, OLC, DIC, AHRM (MIS, Procurement, Travel Unit, Transport Unit), PBFA / frequency: Daily, weekly, monthly or as and when required / why: Implementation of the coordination mandate of the office of the Secretary to the Commission
- Who: Other AUC Departments / Directorates / frequency: Daily, weekly, monthly or as and when required / why: Implementation of the coordination mandate of the office of the Secretary to the Commission
- Who: Member States / frequency: Daily, weekly, monthly or as and when required / why: PRC meetings, Retreats
- Who: STCs / frequency: Daily, weekly, monthly or as and when required / why: Meetings of Policy Organs, but particularly meetings of STCs
- Who: Non Member States / frequency: Daily, weekly, monthly or as and when required / why: Participation to Partnership and Summit meetings;
- Who: UN agencies and other international organizations / frequency: Daily, weekly, monthly or as and when required / why: Participation to Partnership and summit meetings;
Academic Requirements & Relevant Experience
- Master’s Degree in Social Sciences or related fields with 12 (twelve) years of progressively responsible relevant work experience, out of which 7 (seven) years should be at managerial level with a minimum of 5 (five) years supervisory exposure.
- Proven experience in policy formulation.
- Relevant experience in international public organizations is an added value.
Required Skills:
- Ability to initiate and promote collaborative approaches between geographically and culturally disparate partners
- Ability to establish and maintain effective partnerships and working relations both internally and externally
- Ability to develop and delegate clear program goals, plans and actions, including budgets, that are consistent with agreed strategies
- Ability to effectively lead, supervise, mentor, develop and evaluate staff
- Capacity to perform multiple tasks and work under pressure
- Drafting and reporting capacity
- Computer literacy
- The African Union working languages are Arabic, English, French, Portuguese and Spanish. Proficiency in English and French. Knowledge of Arabic or Portuguese will be an added advantage.
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Core Competencies:
- Building Relationships
- Fosters Accountability Culture
- Learning Orientation
- Communicating with impact
Functional Competencies:
- Conceptual Thinking and Problem Solving
- Drive for Result
- Foster Innovation
- Job Knowledge and Information Sharing
Leadership Competencies:
- Strategic Perspective
- Developing Others
- Change Management
- Managing Risk
Tenure of Appointment
- The appointment will be made on a regular fixed term contract for a period of three (3) years, of with the first twelve months will be considered as a probationary period.
- Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables
Gender Mainstreaming:
- The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
- The requirements and responsibilities contained in this job description do not create a contract of employment and are not meant to be all-inclusive. It may be changed by the role manager during employment on an as-needed basis.
Least Representative Countries
- Candidates from the following least represented countries at the African Union Commission are encouraged to apply: Algeria, Angola, Cape Verde, Central African Rep. , Comoros, Congo, Congo (DRC), Egypt, Equatorial,Guinea, Eritrea, Eswatini , Ghana, Guinea, Libya, Liberia, Madagascar, Mali, Morocco, Mozambique, Mauritius,
- Namibia, Nigeria , Saharawi Arab D.R. , Seychelles, Somalia, South Africa and South Sudan
Job Title: Head, Documentation & Registry Division
Requisition ID: 576
Location: Addis Ababa, Ethiopia
Business Unit: The African Union Commission
Country/Region: ET
Reports to: Secretary to the Commission
Number of Direct Reports: 2
Number of Indirect Reports: 3
Job Grade: P5
Directorate/Department: Office of the Secretary to the Commission (OSC)
Division: OSC
AU Values
- Respect for Diversity and Teamwork
- Integrity and Impartiality
- Think Africa Above all
- Efficiency and Professionalism
- Transparency and Accountability
- Information and Knowledge Sharing
Purpose of the Job
- The Head of Documentation and Registry Division shall provide strategic and technical leadership for the effective functioning of the Documentary and Registry Division of the Office of the Secretary to the Commission (OSC)
Main Functions
In his/her capacity as Head of Documentation and Registry Division, the incumbent shall be required to:
- Supervises and manages the work of the Division to ensure their effectiveness.
- Oversee the development of the business continuity plan and ensures its implementation at division level.
- Ensures risk management and mitigation.
- Designs and plans policy programs to achieve the objectives of the Division.
- Develops new and existing activities as components of the strategies and policies.
- Oversees the handling of problems and issues arising from current approaches
- Engages stakeholders within Members States and RECs in designing and implementing strategies.
- Represents the organisation and explains its position at conferences.
- Represents the organisation and explain its position at conferences.
- Coordinate the mobilisation of funding from donors
- Lead in the preparation of budgets and reports
- Ensure a working environment that promotes staff development and professional progression.
Specific Responsibilities
- Leads in developing policies, strategies and programmes that contribute to the implementation of the mandate of the Office consistent with AUC vision and mandates;
- Supervises the implementation of policies, strategies and programmes in terms of advocacy, coordination and guidance that contribute to effective implementation of AU decisions;
- Represents the Office of the Secretary to the Commission in AU meetings;
- Manages documents, information, knowledge and records within the Office of the Secretary to the Commission; devise innovative and technologically adapted systems to ensure proper documentation and records management systems and procedures for the retention and/or destruction of records;
- Plans and coordinates activities related to the continuous digitization and management of documents, information, knowledge and records in the Office of the Secretary to the Commission;
- Leads in matters relating to the management of records in the Office of the Secretary to the Commission
- Participates in record-keeping improvement projects and contributes to feasibility studies, analysis, design, development and implementation
- Organizes training sessions on archival procedures and contribute to the development and delivery of recordkeeping training programmes for staff.
- Prepares periodic reports on OSC documentation and archives system and liaise with the central technical body on any improvement processes.
- Develops a system for the efficient storage, control and distribution of documents before, during and after conferences and meetings.
- Participates at AUC level in bidding for funds and managing such budgets.
- Performs any other relevant duties within the Office of the Secretary to the Commission, as may be assigned.
Key Relationships
Internal Relationships:
- Who: Secretary to the Commission / frequency: Daily / why: Provide advice, support and coordinate activities
- Who: PO, Registry / frequency: Daily / why: Efficient storage, control and distribution of documents
- Who: PO, Documentation / frequency: Daily / why: Efficient storage, control and distribution of documents
- Who: Registry Supervisor / frequency: Daily / why: Efficient storage, control and distribution of documents
- Who: Documentalist / frequency: Daily / why: Efficient storage, control and distribution of documents
- Who: JPO, Documentation and Registry / frequency: Daily / why: Efficient storage, control and distribution of documents
- Who: OSC staff outside the Division / frequency: Daily, weekly, monthly or as and when required / why: Implementation of the mandate of the OSC
External Relationships:
- Who: All AUC Departments / Directorates / frequency: Daily, weekly, monthly or as and when required / why: Information related to documents as well as implementation of strategies, policies and procedures of documents’ processing
- Who: Member States / frequency: Daily, weekly, monthly or as and when required / why: Information related to documents
- Who: Non Member States / frequency: Daily, weekly, monthly or as and when required / why: Information related to documents
- Who: UN Agencies and other International Organizations / frequency: Daily, weekly, monthly or as and when required / why: Information related to document
Academic Requirements & Relevant Experience
- A Master’s Degree in Information Management, Library Science, Records Management, Archiving or related discipline with twelve (12) years relevant work experience in progressively responsible positions, out of which seven (7) years should be at managerial experience in an international organization dealing with relevant experience in documentation and archiving management. Five (5) years should be in a supervisory role.
- Proven experience in policy formulation.
Required Skills:
- Managerial skills, political tactfulness and supervisory skills to achieve documented objectives.
- Ability to initiate and promote collaborative approaches between geographically and culturally disparate partners.
- Ability to establish and maintain effective partnerships and working relations both internally and externally.
- Ability to identify key strategic opportunities and risks.
- Ability to effectively lead, supervise, mentor, develop and evaluate staff.
- The African Union working languages are Arabic, English, French, Portuguese and Spanish. Proficiency in one of the AU working languages is required. Fluency in any one of the other AU working language is an added advantage.
Core Competencies:
- Building Relationships
- Effective Communication
- Foster Accountability Culture
- Learning Orientation
Functional Competencies:
- Conceptual Thinking
- Fosters Innovation
- Drive for Results
Leadership Competencies:
- Strategic Risk Management
- Developing Organizational Capacity
- Change Management
Tenure of Appointment
- The appointment will be made on a regular fixed-term contract for a period of three (3) years, of with the first twelve months will be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables
Gender Mainstreaming:
- The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
- The requirements and responsibilities contained in this job description do not create a contract of employment and are not meant to be all-inclusive. It may be changed by the role manager during employment on an as-needed basis.
Least Representative Countries:
- Candidates from the following least represented countries at the African Union Commission are encouraged to apply: Algeria, Angola, Cape Verde, Central African Rep., Comoros, Congo, Congo (DRC), Egypt, Equatorial, Guinea, Eritrea, Eswatini, Ghana, Guinea, Libya, Liberia, Madagascar, Mali, Morocco, Mozambique, Mauritius,
- Namibia, Nigeria, Saharawi Arab D.R., Seychelles, Somalia, South Africa and South Sudan
Remuneration
- Indicative basic salary of US$ 50,746.00 (P5 Step 1) per annum plus other related entitlements e.g. Post adjustment (40% of basic salary), Housing allowance US$ 26,208.00 per annum, education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$10,000.00 per child per annum), etc. for internationally recruited staff and a maximum of US$ 3,300.00 per child per annum for every eligible dependent for national and locally recruited staff.
Application Closing Date
11th January, 2021.
Method of Application
Interested and qualified candidates should:
Click Here to Start Application
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To submit your application:
- Create an account via the link above (Click here to see instructional video)
- Fill out your personal information and the application form
Application Procedure
- Attach detailed and updated curriculum vitae/resume including three (3) referees with good knowledge. Of candidate’s work, please, provide referees’ contact details – telephone and e-mail addresses.
- Copy of valid passport.
- Certified copies of educational qualifications – degrees, diplomas and certificates, where applicable (Not 4. More than 5 Documents in PDF Format, and not exceeding 1 MB).
- Please be aware that only complete applications will be considered.
- Please note that only shortlisted candidates will be contacted
Note
- Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills.
- Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted.
- Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Important Notes
- The above statements are intended to describe the general nature and level of work to be performed by people assigned to this job.
They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
All personnel may be required to perform other responsibilities in addition to those specified from time to time, as needed
• We do not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web
• We are an equal opportunity employer and value diversity inclusion. We do not discriminate on grounds of colour, race, nationality, religion, age, ethnic origin, disability, gender, marital status, or sexual orientation in our employment practices
• Our people are all equally gifted in unique ways: we come from diverse traditions, personal experiences and points of view. And we want to include yours, Are you ready to inspire us with your ideas?
• We encourage all applicants to apply and does not practice any discrimination in any recruitment process.
• Applications submitted after the deadline will not be considered.
• Due to the urgency of the position, we have the right to recruit a candidate who matches the required profile before the above deadline
• Only qualified candidates will be invited for interview
