Job Opportunities at USAID U.S. Embassy Abuja

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The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position of:

 

Job Title: USAID Shipping and Travel Assistant (Current Mission Employees Only) (72062022R10005)

Announcement Number: Abuja-2021-126
Location: Abuja
Hiring Agency: Embassy Abuja
Series / Grade: LE – 4005 7
Work Schedule: Full-time – Work Schedule is 40hrs per week
Promotion Potential: LE-7
Telework Eligible: No

Overview

  • Hiring Path: Open to the public
  • Who May Apply / Clarification From the Agency:
    • For definitions use URL www.usaid.gov/ads/policy/glossary
    • Current Mission Nigeria (Citizen & Permanent Resident) Employees only.
  • Security Clearance Required: Public Trust – Background Investigation
  • Appointment Type: Permanent
  • Appointment Type Details: Five (5) years renewable, estimated to start on or after February 2022
  • Supervisory Position: No
  • Relocation Expenses Reimbursed: No
  • Travel Required: Occasional Travel. The job holder is required to perform work-related travel.

Summary

  • This position is IP Shipment and Travel Liaison for the Executive Office, USAID Nigeria.
  • The incumbent performs a variety of duties for implementing Partners relating to shipping and logistics, including but not limited to facilitating clearance of incoming shipments, arranging the export formalities on outgoing shipments, travel, logistics and principally acting as a liaison between USAID and its IPs.
  • The incumbent also assists the Travel Assistant on behalf of Mission staff.

Duties
Liaison between USAID / Nigeria and all IPs: 25%

On issues including, but not limited to:

  • Preparation of Introduction Letters to Nigerian Embassies abroad, requesting issuance of various visa (Subject to Regularization, Business, and Tourist) for IP and non-diplomatic staff of USAID, and follows through to ensure visas are obtained promptly, resolving problems that may arise.
  • Regularizes the stay of expatriates (e.g., IP expatriates and non-diplomatic staff of USAID) after their arrival in Nigeria and facilitates issuance of multiple-entry visas and CERPACs (Resident Permits), by requesting MBNP to issue a letter of request to the Nigerian Immigration Service (NIS). Upon receipt of the letter from MBNP,
  • Follows the request up with the Nigerian Immigration Service and ensures all relevant visas and permits are issued.

Visa Processing: 25%

  • (IP and non-diplomatic staff of USAID); Facilitates registration of IPs with the Ministry of Budget and National Planning (MBNP); Processes VAT exemptions and other tax-related issues.
  • Facilitates shipping and transportation (of official commodities, pets, Household Effects, Unaccompanied Baggage, or Personally Owned Vehicle).
  • Processes applications for program vehicle insurance and advises on Nigerian Government policies related to this action Handles all issues relating to the transfer and sale of POVs for IPs.
  • Facilitates obtaining branding labels for IPs, and tags for project vehicles, POVs, and processing of drivers licenses for non-diplomatic staff of USAID.
  • Handles all administrative and logistics support requested by IPs, as time permits.
  • Facilitates registration of Official Program Vehicles with the Federal Road Safety Commission.
  • Facilitates processing of Pet Import/Export Permits from the Ministry of Agriculture; Troubleshoots Aviation/Airport issues.

Maintains and Develop Contact with Host-Government Officials: 20%

  • (Especially with the officials of MFBNP and NIS), handling issues affecting IP operations in Nigeria.
  • Develops and maintains a database showing contact information for the host-government officials mentioned above, to include names, addresses, telephone numbers, Ministry, etc. The database is updated on a regular basis.

Backstops for Travel Assistant: 20%

  • Duties include but are not limited to processing international and in-country travel requests and authorizations using Agency-approved software (e.g., ServiceNow, E2 and e.g., Liaises across mission offices to coordinate scheduling and paperwork for approval of in-country travel. Coordinates with RSO Liaison to track approval/denial rates for in-country travel.

TDYer Support: 10%

  • Manages hotel reservations, cancellations, and modifications for TDY travelers from other USAID missions. Negotiates USG rates with the hotels and attends meetings on behalf of USG with the USG approved hotels.

Qualifications and Evaluations
Requirements:

  • Physical Demands: The work requested does not involve undue physical demands.
  • Education Requirements: Minimum of College / University studies in Public Relations, Business Administration, Transportation, Planning and Management, Supply Chain Management, or related Social Science courses is required.

Evaluations:

  • Applicants who clearly meet the minimum Education, Experience and basic eligibility requirements will be further evaluated based on scoring of the Evaluation Factors listed below. The highest-ranking applicants may be selected for an interview:
    • Knowledge: 10 points
    • Skills and abilities: 10 points
    • Communication and Language skills (As stated above): 10 points
    • Interview Performance: 70 points
    • Total Possible points: 100 points

Applications that do not meet the required minimum qualifications will not be scored. Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application. USAID reserves the right to conduct interviews with the top-ranked short-listed candidates. If the interview is conducted, the interview will be one of the determining factors in the final selection.

Reference checks will be made only for the successful candidate. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the application letter.

Qualifications
Prior Work Experience:

  • A minimum of 3 years of progressively responsible experience in any of the following: Shipping, Transportation, Travel, Clearing, or Logistics related industry (e.g., travel agency, shipping agency, airport, airline) is required.

Job Knowledge:

  • A good working knowledge of host government standardized regulations and procedures regarding shipping and custom clearance is required.

Skills and Abilities:

  • Must possess advanced liaison skills to tactfully, and effectively, deal with host country customs and government officials, IP staff/ Chiefs of Party, US Embassy personnel, and other USG personnel and visitors. Must be able to provide routine status reports to supervisor and Supervisory EXO, as requested.

Language Proficiency:

  • Level IV English ability (fluent) is required.  Language competency may be tested.

Other Information:

  • USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
  • Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms
  • Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs
  • Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations

USAID is an Equal Opportunity Employer

  • All qualified candidates will be considered regardless of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital status, sexual orientation, affiliation with an employee organization, or other non-merit factors. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status

Marketing Statement:

  • USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world. Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance. We operate in the following regions of the world: Afghanistan and Pakistan, Africa (all of Africa), Asia, Europe and Eurasia, Latin America and the Caribbean and the Middle East.For more information about USAID, visit http://www.usaid.gov

Taxes:

  • The Mission emphasize to its employees of the fact that they are obliged to observe Nigerian Laws, including those concerning income and related tax obligations.  Payment of such taxes is a matter between the individual employee and the Nigerian Government. In the absence of a specific international agreement, the U.S. Government will not withhold local taxes from an employee’s salary.
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Salary
NGN6,455,212 Annually.

Benefits and Other Info
Benefits:
As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

  • Health Insurance
  • Annual Salary Increase (if applicable)
  • Annual and Sick leave
  • Annual Bonus

Allowances (as applicable):

  • Transportation Allowance
  • Meal Allowance
  • Miscellaneous Allowance
  • Housing Allowance

 

 

How to Apply
Interested and qualified candidates should:
Click here to apply

Important Notice

  • Eligible applicants are required to complete this on-line application process and submit any applicable required documents by 11:59 p.m. GMT on the closing date of this announcement.
  • Please note that all required documents must be received by the closing date online, and that we will determine your eligibility and qualifications based solely on the material received by the closing date.

Required Documents:

  • Current Resume
  • Cover Letter
  • Relevant Certificates
  • University Degree Certificates
  • University Transcript
  • List of 3 References

Next Steps:

  • After the closing date for the receipt of applications, applications will initially be screened for conformity with the minimum requirements and a short list of applicants developed.
  • Following this initial review and short listing, a Technical Evaluation Committee (TEC) will convene to review applications that meet the minimum requirements and evaluate them in accordance with the evaluation factors (1-4). Applications from candidates which do not meet the minimum requirements will not be evaluated. As part of the selection process, finalist candidates will be interviewed. Only shortlisted applicants will be contacted.  No response will be sent to unsuccessful applicants.
  • USAID reserves the right to interview only the highest ranked applicants in person or by phone OR not to interview any candidate.
  • Applicants are required to provide three (3) reference persons who are not family members or relatives, with working telephones and email contacts. The references must be able to provide substantive information about applicant’s past performance and abilities. Reference checks will be made only for applicants considered as finalists. If an applicant does not wish for the current employer to be contacted as a reference check, this should be stated in the resume. Note that if an applicant had a previous position with USAID, you must list your previous supervisor as a referee.
  • For More Info: HR Section 000-000-0000 [email protected]

Application Deadline  15th December, 2021.

 

 

 

 

Job Title: USAID Acquisition and Assistance Assistant – Closeout

Announcement Number: Abuja-2021-127
Location: Abuja
Series/Grade: LE – 4005 9
Promotion Potential: LE-9
Hiring Agency: Embassy Abuja
Work Schedule: Full-time – 40 hours per week

Overview

  • Hiring Path: Open to the public
  • Who May Apply/Clarification From the Agency:
    • This vacancy is open to Internal Nigerian Candidates Only.
  • Security Clearance Required: Public Trust – Background Investigation
  • Appointment Type: Permanent
  • Appointment Type Details: Five (5) years renewable, estimated to start on or after December 2021.

Summary

  • This position provides support to the Office of Acquisition and Assistance (OAA) for planning and implementation of development assistance, primarily through direct acquisition and assistance (A&A) awards.
  • The job holder manages the OAA’s award closeout process for contracts, grants, and cooperative agreements awarded by USAID/Nigeria.
  • S/he is the Subject Matter Professional for A&A related systems used by the OAA team and administers a small portfolio of awards.
  • Supervisory Position: No
  • Relocation Expenses Reimbursed: No
  • Travel Required:
    • Occasional Travel
    • Possible travel.

Duties
Award Close out – 40%:

  • The Acquisition and Assistance (A&A) Assistant job holder initiates and manages the closeout process in accordance with Federal Acquisition Regulation (FAR) 4.804, 2 CFR 200.343, 2 CFR 200.345, USAID’s Automated Directives System (ADS) 30 at “Guidance on Closeout Procedures For A&A Awards”, and USAID/Nigeria’s Office of Acquisition & Assistance (OAA) standard operating procedures.

Active Award Duties:

  • The A&A Assistant reviews proposed closeout plans for expiring awards and provides feedback and/or guidance to the responsible Contracting/Agreement Officer (CO/AO). The A&A Assistant provides guidance to the assigned COR/AOR concerning the closeout rules and regulations.

Expired Award Duties:

  • The A&A Assistant prepares correspondence related to expired awards and reviews award files to confirm the contractor/recipient complied with award terms and conditions and ensures resolution of all administrative actions.  The A&A Assistant will independently negotiate an amount of funding to de-obligate with contractors and recipients; after securing a written agreement, coordinate with the requiring and financial management offices to decommit funds in the procurement system of record (currently GLASS); draft the modification and associated documentation for the CO/AO’s review and signature.
  • The A&A Assistant establishes and maintains a record system to manage and track the administrative closeout process for contracts, task orders, grants, cooperative agreements, fixed amount awards, and Public International Organization (PIO) agreements.
  • S/he provides advice and guidance on USAID-funded property and other logistics issues that require interpretation and adaptation of guidance for expired contracts and assistance instruments. Identifies issues, gathers, and analyzes information, and, with appropriate oversight, develops advice and guidance to resolve substantive problems affecting administrative closeout of instruments.

Award Administration – 20%:

  • The A&A Assistant administers A&A awards issued by OAA and technically monitored by support offices (i.e.  Program, Financial Management) by ensuring that funding is available when required; and, under the guidance of the CO/AO works with COR/AORs to monitor the achievement of the overall goals of the activity. The A&A Assistant researches and resolves issues that may arise during award performance, including changes, work stoppages, disputes, implementation problems, defaults, cost overruns, unacceptable performance, and payment problems. S/he evaluates and responds to requests for approval from contractors/recipients and drafts letters for CO/AO signature.
  • The A&A Assistant monitors OAA’s managed awards, including institutional support contract(s) for ad hoc and/or static A&A services. S/he will support contract(s) and review and accept deliverables, provide technical direction, write contractor performance reports annually, provide feedback on contractor performance, monitor financial performance, and perform accruals on a quarterly basis.

Procurement-related Systems – 20%:

  • The job holder serves as the GLASS (or successor system) subject matter professional, and system point of contact for the mission.
  • The A&A Assistant is the CPARS (contractor performance assessment reporting system) focal point. S/he monitors the status of Contractor Performance Reports (CPRs) and follows up with COs and CORs, as necessary. S/he reviews CPARS to find past performance reports to support source selection processes as requested by the CO or A&A Specialist.
  • The A&A Assistant serves as the mission’s point of contact (POC) for the Agency A&A Plan. S/he will review the plan monthly and compare it with OAA’s mission procurement plan to ensure the plans are in alignment. S/he coordinates and follows up with OAA and requires office staff to respond to business forecast questions posted quarterly from USAID/Washington.

Pre-award Phase Acquisition Support – 10%:

  • The A&A Assistant is responsible for managing the planning, selection, and negotiation process for general procurement and Simplified Acquisition Purchases (SAP) as the negotiator.
  • The job holder participates on pre-award survey teams for US and non-US organizations to review the apparent successful applicant’s procurement systems.

OAA Administrative Support and File Management Duties – 10%:

  • Transmits instructions on behalf of the Supervisory Contracting Officer to staff members, follows-up with staff members to ensure that commitments are met, and keeps the S/CO informed of current plans and activities. Serves as the Timekeeper for the Office of Acquisition and Assistance (OAA) staff, processes bi-weekly Time and Attendance (T&A) in WebTA system.
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Qualifications and Evaluations
Requirements:
Physical Demands:

  • The work requested does not involve undue physical demands.

Education Requirements:

  • A minimum of College / University Studies in Business Administration, Office Management, Procurement or related fields is required.

Evaluations:

  • Knowledge: 10 points
  • Skills and Abilities: 10 points
  • Communication and Language skills: 10 points
  • Interview Performance: 70 points

Information:

  • Applications that do not meet the required minimum qualifications will not be scored.
  • Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application.
  • USAID reserves the right to conduct interviews with the top ranked short-listed candidates. If the interview is conducted, the interview will be one of the determining factors in the final selection.
  • Reference checks will be made only for the successful candidate. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the application letter.
  • USAID Is An Equal Opportunity Employer: All qualified candidates will be considered regardless of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital status, sexual orientation, affiliation with an employee organization, or other non-merit factor. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

Qualifications
Prior Work Experience:

  • Minimum of three years of progressively responsible experience in a contract or grant management environment is required.

Job Knowledge:

  • Thorough knowledge of Federal and United States Government (USG) acquisition/assistance regulations and policies is required. General knowledge of USG programming policies and procedures and of agency programs and objectives is required. Knowledge of market research techniques and local market conditions is required. Knowledge of administrative closeout procedures is required.

Skills and Abilities:

  • Research and analytical skills and the ability to process and organize large amounts of detailed information; sound judgment and decision-making abilities is required.
  • The ability to research, interpret and apply governing contracting regulations, procedures and policies to individual acquisition and assistance awards is required.
  • The ability to work effectively as part of a dynamic team, and independently on a wide variety of tasks with minimal supervision is required.
  • The ability to deal effectively with colleagues and contractor/recipient staff in a cross-cultural working environment, and with the local community is required. The ability to negotiate with potential contractors and recipients; Excellent information technology skills; Ability to write clear, comprehensive documents that capture relevant, pertinent information to support A&A related recommendations and decisions; Project management skills; Tact and business acumen are required.

Language Proficiency:

  • Level IV (fluent) English Language and level IV (fluent) of one Nigerian Local Language, speaking/reading/writing, is required.

Benefits and Other Info
Benefits:
Agency Benefits:

  • As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

Benefits:

  • Health Insurance
  • Annual Salary Increase (if applicable)
  • Annual and Sick leave
  • Annual Bonus

Allowances (as applicable):

  • Transportation Allowance
  • Meal Allowance
  • Miscellaneous Allowance
  • Housing Allowance

Other Information:

  • USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
  • Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms
  • Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs
  • Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations
  • PSC Ombudsman: The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman. The PSC Ombudsman may be contacted via: [email protected]

Taxes:

  • The Mission emphasize to its employees of the fact that they are obliged to observe Nigerian Laws, including those concerning income and related tax obligations.
  • Payment of such taxes is a matter between the individual employee and the Nigerian Government. In the absence of a specific international agreement, the U.S. Government will not withhold local taxes from an employee’s salary.

Salary

  •  NGN10,908,677 Annually.

 

 

How to Apply
Interested and qualified candidates should:
Click here to apply

Important Information

  • Eligible applicants are required to complete this on-line application process and submit any applicable required documents by 11:59 p.m. GMT on the closing date of this announcement.
  • Please note that all required documents must be received by the closing date online, and that we will determine your eligibility and qualifications based solely on the material received by the closing date.

Required Documents

  • Current Resume
  • Cover Letter
  • Relevant Certificates
  • University Transcript
  • University Degree Certificate
  • List of References

Next Steps:

  • After the closing date for receipt of applications, all applications will initially be screened for conformity with minimum requirements and a shortlist of applicants developed. Applications from candidates which do not meet the required selection criteria will not be considered.
  • A committee will be convened to review the shortlisted applications and evaluate them in accordance with the evaluation criteria as stated above.
  • Only shortlisted applicants will be contacted. No response will be sent to unsuccessful applicants

 

Application Deadline  15th December, 2021.

 

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Important Notes

The above statements are intended to describe the general nature and level of work to be performed by people assigned to this job.

They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

All personnel may be required to perform other responsibilities in addition to those specified from time to time, as needed.

We do not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it.

Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

We are an equal opportunity employer and value diversity inclusion. We do not discriminate on grounds of colour, race, nationality, religion, age, ethnic origin, disability, gender, marital status, or sexual orientation in our employment practices

Our people are all equally gifted in unique ways: we come from diverse traditions, personal experiences and points of view. And we want to include yours, Are you ready to inspire us with your ideas?

We encourage all applicants to apply and does not practice any discrimination in any recruitment process.

Applications submitted after the deadline will not be considered.

Due to the urgency of the position, we have the right to recruit a candidate who matches the required profile before the above deadline

Only qualified candidates will be invited for interview

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