Current Recruitment at Save the Children

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Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position below:

 

 

Job Title: Administrative Coordinator

Job ID: 210004Q1
Location: Abuja
Grade: 3
Team: Nigeria Country Office
Employee Status: Permanent
Reports to: Administration Manager
Staff directly reporting to this post: Administration Officer

Child Safeguarding

  • Level 3: The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

Role Purpose

  • To provide professional general administrative support. This position is responsible for supporting Administration Manager for the smooth and efficient running of the Country Office and providing support to the Programs department / SCI partners in various ways.
  • This position is specifically responsible for supporting activities related to Protocol services and general administrative functions.
  • The job holder will also from time to time, be delegated other support duties including, but not limited to providing administrative support to programme teams based in Abuja and field offices.

Key Areas of Accountability
Knowledge Management:

  • Disseminate best practices in Administrative management systems; develop relevant tools to ensure that SCI/Nigeria systems and processes are consistent with best practices.
  • Support training needs and requirements for staff in administration.
  • Work with the Administration Manager and HR unit to utilize innovative technologies to increase staff knowledge, skills and attitudes as it’s related to Administrative management issues.
  • Recommend administrative management systems and processes that will improve SCI/Nigeria’s overall ability to manage resources.

Office Operations / Management:

  • Support country office and Field offices for regular update of GPEs
  • Develop strategies to ensure efficient application of agency resources, minimize wastage and achieve highest standards of stewardship.
  • Act as liaison to follow up several relationship issues with Government of Nigeria such as Host Country Agreement Renewals, immigration, duty waivers, tax exemptions, equipment licensing etc.
  • Review contracts/other agreement documents and seek legal opinion where necessary

Procurement:

  • Collaborate with Supply Chain Unit on all Delegated Procurements
  • Ensure that all procurement carry out by Admin is done efficiently according to SCI Policy, the SCI Procurement Manual and consistent with relevant donor requirements.
  • Ensure that all actions are governed by the highest standards of ethics, personal and business conduct as stipulated in SCI Policy and the SCI Procurement Manual.
  • Once all required steps have been completed depending on the value of the procurement, then: make the selection of the best supplier with regard to price, quality and delivery; determine payment and delivery terms; prepare the Purchase Orders (PO).
  • Ensure that all procurement is processed for all applicable exonerations as established in the Host Country Agreement or through Donor Agreements, and draft any exemption letters for VAT, duty and tax whenever necessary.
  • Support relocation or shipping of household items for exit Non-National employees
  • Raise payment vouchers for completed procurements and document accordingly
  • Suggest any new ideas to improve procurement efficiencies to the Administration Manager , andupdate annually the CO Admin Manual and support tools.
  • Review all Purchase Requisitions (PRs) and verify price target that all specifications and requirements are clear and that all corresponding authorizations have been obtained.
  • Ensures that all Requests for Quotations (RFQs) clearly present all specifications and requirements as stated in the PR.

Human Resource:

  • Manage the Performance Review process of the supervisees, ensuring that their self-assessment forms are properly completed and submitted in time.
  • Make and advise recommendations to Human Resources Department, through the Head of Departments, on training, annual leave or off-days, scheduling, reprimanding, hiring, and termination of recalcitrant employees
  • Plan, organize and manage the work of subordinate staff to ensure that the work is accomplished in a manner consistent with organizational requirements.

Support to the Country Director:

  • Provide an effective support including proactive management of all incoming visitors to the CP.
  • Update visitor trackers every month and share with Country Director

Budgeting:

  • Support Program staff in the preparation of grant /proposal budgets where applicable
  • Participate in developing the Annual Budget for the Country Office

Logistics & Protocols:

  • Provide oversight to Travels and ensure that travel needs are attended to promptly and efficiently
  • Support Admin unit to generate a monthly immigration report and submit to the Administration Manager

Other Responsibilities:

  • The post holder may carry out other duties in addition to, or instead of those outlined above which may reasonably be required from time to time, in order to assist Support Services department by providing cover when the Administration Manager or Administrative Officer is on leave or because of increased level of Country Office activities.

These include but are not limited to the following:

  • Provide administrative support to programme teams based in Abuja and Field offices

Working Contacts:

  • Internal: Regular liaison with the country program teams in Abuja and States
  • External: Contact with vendors, Government Agencies and other INGOs etc

Skills and Behaviours (Values In Practice)
Accountability:

  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks

Other Values:

  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning

Qualifications, Skills and Experience

  • Level of Education: B.Sc / HND in relevant field
  • 5 years of post-NYSC Admin experience
  • Excellent interpersonal and communication skills
  • Strong teamwork skills with the ability to both support colleagues and request support as and when required
  • Strong written and verbal communication skills, fluent in English
  • Ability to draft well-written, professionally presented documents
  • Commitment to Save the Children mission, vision and values
  • Experience of working in challenging, insecure areas and willingness to work and live in a rural environment.
  • Computer literate and knowledge of Word, Excel.
  • Minimum of 2 years experience in a similar role preferably within SCI or other INGO
  • Excellent planning and organisational skills, with proven administrative skills
  • Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure
  • Strong coordination, customer services and time management skills
  • Experience of dealing with visa arrangements
  • Experience in procurement, office coordination and Facility management
  • Sound knowledge of office practices, procedures and administrative systems including filing systems
See also  Human Resource Officer at Buckler Ordnance Systems Limited

Disclaimer Clause:

  • This Job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.

The Organisation

  • We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
  • We are working towards three breakthroughs in how the world treats children by 2030:
    • No child dies from preventable causes before their 5th birthday
    • All children learn from a quality basic education and that,
    • Violence against children is no longer tolerated
  • We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Additional Job Responsibilities:

  • The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities:

  • The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

  • We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding Our Staff:

  • The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety:

  • The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

 

 

How to Apply
Interested and qualified candidates should:
Click here to apply

Note: Save the Children does not charge a fee at any stage of the recruitment process

 

Application Deadline  15th July, 2021

 

 

Job Title: Senior Stakeholder Engagement Specialist
Job ID: 210004PZ
Location: Abuja
Grade: 3
Post Type: National
Employee Status: Fixed Term

Position Overview

  • Save the Children International (Nigeria) seeks a Senior Stakeholder Engagement specialist on a Foreign Commonwealth and Development Office (FCDO) funded programme that is working to strengthen and expand Nigeria’s social protection system towards bringing about significant reductions in multi-dimensional poverty across the country, ensuring a more adequate focus and consideration is put on children and their caregivers and other vulnerable or excluded groups.
  • He/ she will be expected to engage actively with various stakeholders at the federal level, including but not limited to Nigeria Governors Forum, the National Assembly, the Organized Private Sector, the National Economic Council and the Federal Ministry of Humanitarian Affairs, Disaster Management and Social Development.
  • This role is not rooted in a thematic specialism, but in leadership and expertise in influencing policies, programmes and practices through synergized advocacy and campaigning.
  • The position entails that the post holder has a natural passion for building trusted relationships which bring about positive changes. Thus, a track record of achievement in a similar role is critical for success in this position.
  • The role will be located in SCI’s office in Abuja and the post-holder will report to the National Programme Manager and will be expected to maintain close contact with SCI Nigeria’s Head of Advocacy?
  • The senior stakeholder engagement specialist will leverage on lessons learned over the course of the programme’s implementation, evidence generated by the programme and a variety of advocacy best practices, to help raise the programme’s profile, as well as promote and strengthen its engagement with critical policy and decision makers, social protection programme implementers, civil society organizations and academia in an effort to bring about increased political will necessary to ensure that more Nigerians (particularly children) are covered by inclusive and accountable social protection.

Key Responsibilities

  • The Senior Stakeholder Engagement Specialist will lead advocacy and campaign activities related to one of the programmes outputs primarily at the federal level and to a lesser extent in the focal states:
  • Increased government delivery of effective, inclusive and shock-responsive social protection.

Key responsibilities of the senior stakeholder engagement specialist include:

  • Leading the programme’s federal-level advocacy and campaign initiatives (with the aforementioned stakeholders) aimed at making the case for increased investments in inclusive and accountable social protection, with particular consideration for the needs of children and their caregivers;
  • Work with Senior Social Protection Specialist and other thematic leads to highlight and strengthen linkages with allied sectors to address cross-cutting issues – specifically on education, health, nutrition and climate change;
  • Alongside the senior policy and advocacy specialist, strengthen the institutional and technical capacity of civil society organizations to contribute the development of a strong social protection system in Nigeria;
  • Alongside the Senior Policy and Advocacy Specialist, develop key messages and materials to enhance policy outreach and advocacy for social protection, including among civil society and the media;
  • Engagement with relevant sub-committees of the National Assembly, as well forming a group with special focus on social protection with lawmakers from the ruling party as well as the opposition parties; ensuring advocacy materials and tools are developed and routinely disseminated to Federal Lawmakers;
  • Engagement with best international social protection practices for learning and experience sharing;
  • Strengthening relationships with the social protection development partners group towards the continued advancement of inclusive and accountable social protection in Nigeria.
  • In collaboration with the programme’s Communications Specialist, facilitate the dissemination and communication of policy briefs, research reports, lessons learnt to relevant government and non-government stakeholders to inform public dialogue and policy and programme decision-making;
  • In collaboration with the programme’s Knowledge Management Coordinator, develop and maintain a database of “promising practices” in stakeholder engagement.

Skills and Behaviours (Our Values In Practice)

Accountability:

  • Accuracy and timeliness in all areas of responsibility
  • High level of accuracy in work, and ability to analyse complex sets of relationships and situations
  • Holds self and others accountable

Ambition:

  • Future-orientated, thinks pro-actively

Collaboration:

  • Working effectively with stakeholders to achieve common goals
  • Excellent communication and interpersonal skills
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners
  • Approachable, good listener, easy to talk to

Creativity:

  • Designing more effective admin systems
  • Willing to take disciplined risks
See also  Recruitment at Save the Children

Integrity:

  • Honest, encourages openness and transparency, demonstrates highest levels of integrity.

Skills & Experience

General Skills:

  • The post holder will possess a high degree of analytical skill, political acumen, ability to facilitate change, ability to influence, and ability to communicate key advocacy messages effectively and convincingly to a diverse audience at national and international levels.

Essential

  • Advanced university degree in public policy, political science, economics, sociology or other relevant social sciences
  • Clear understanding of budgeting processes in Nigeria and how to influence public financial management decisions.
  • At least seven years of advocacy and campaign experience
  • Be highly proficient in public speaking
  • Excellent oral and written communication abilities in English
  • Excellent interpersonal skills, flexibility, adaptability and ability to work effectively as a member of a team
  • Strong organizational skills and ability to effectively handle multiple tasks and meet strict deadlines.
  • Excellent conceptual and analytical skills and demonstrable ability to think strategically, innovatively and practically to ensure achievement of desired change objectives
  • A good understanding and knowledge of social protection, ideally demonstrated through previous experience in influencing greater investment in it

Desirable:

  • Prior experience working on a social protection programme.
  • Knowledge of the policies, functions, structures and decision-making processes of key national institutions in Nigeria with regard to child poverty.
  • Experience working on FCDO funded projects/programmes.
  • Prior experience working with and supporting civil society actors to influence change.
  • A good understanding of the social protection landscape in Nigeria.
  • Experience in training facilitation techniques and influencing tactics.

Additional Job Responsibilities:

  • The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities:

  • The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

  • Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
  • We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

  • The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

  • The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

 

 

How to Apply
Interested and qualified candidates should:
Click here to apply

Note: Save the Children does not charge a fee at any stage of the recruitment process

 

Application Deadline  15th July, 2021

 

Job Title: Administrative Coordinator

Job ID: 210004Q1
Location: Abuja
Grade: 3
Team: Nigeria Country Office
Employee Status: Permanent
Reports to: Administration Manager
Staff directly reporting to this post: Administration Officer

Child Safeguarding

  • Level 3: The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

Role Purpose

  • To provide professional general administrative support. This position is responsible for supporting Administration Manager for the smooth and efficient running of the Country Office and providing support to the Programs department / SCI partners in various ways.
  • This position is specifically responsible for supporting activities related to Protocol services and general administrative functions.
  • The job holder will also from time to time, be delegated other support duties including, but not limited to providing administrative support to programme teams based in Abuja and field offices.

Key Areas of Accountability
Knowledge Management:

  • Disseminate best practices in Administrative management systems; develop relevant tools to ensure that SCI/Nigeria systems and processes are consistent with best practices.
  • Support training needs and requirements for staff in administration.
  • Work with the Administration Manager and HR unit to utilize innovative technologies to increase staff knowledge, skills and attitudes as it’s related to Administrative management issues.
  • Recommend administrative management systems and processes that will improve SCI/Nigeria’s overall ability to manage resources.

Office Operations / Management:

  • Support country office and Field offices for regular update of GPEs
  • Develop strategies to ensure efficient application of agency resources, minimize wastage and achieve highest standards of stewardship.
  • Act as liaison to follow up several relationship issues with Government of Nigeria such as Host Country Agreement Renewals, immigration, duty waivers, tax exemptions, equipment licensing etc.
  • Review contracts/other agreement documents and seek legal opinion where necessary

Procurement:

  • Collaborate with Supply Chain Unit on all Delegated Procurements
  • Ensure that all procurement carry out by Admin is done efficiently according to SCI Policy, the SCI Procurement Manual and consistent with relevant donor requirements.
  • Ensure that all actions are governed by the highest standards of ethics, personal and business conduct as stipulated in SCI Policy and the SCI Procurement Manual.
  • Once all required steps have been completed depending on the value of the procurement, then: make the selection of the best supplier with regard to price, quality and delivery; determine payment and delivery terms; prepare the Purchase Orders (PO).
  • Ensure that all procurement is processed for all applicable exonerations as established in the Host Country Agreement or through Donor Agreements, and draft any exemption letters for VAT, duty and tax whenever necessary.
  • Support relocation or shipping of household items for exit Non-National employees
  • Raise payment vouchers for completed procurements and document accordingly
  • Suggest any new ideas to improve procurement efficiencies to the Administration Manager , andupdate annually the CO Admin Manual and support tools.
  • Review all Purchase Requisitions (PRs) and verify price target that all specifications and requirements are clear and that all corresponding authorizations have been obtained.
  • Ensures that all Requests for Quotations (RFQs) clearly present all specifications and requirements as stated in the PR.

Human Resource:

  • Manage the Performance Review process of the supervisees, ensuring that their self-assessment forms are properly completed and submitted in time.
  • Make and advise recommendations to Human Resources Department, through the Head of Departments, on training, annual leave or off-days, scheduling, reprimanding, hiring, and termination of recalcitrant employees
  • Plan, organize and manage the work of subordinate staff to ensure that the work is accomplished in a manner consistent with organizational requirements.

Support to the Country Director:

  • Provide an effective support including proactive management of all incoming visitors to the CP.
  • Update visitor trackers every month and share with Country Director

Budgeting:

  • Support Program staff in the preparation of grant /proposal budgets where applicable
  • Participate in developing the Annual Budget for the Country Office

Logistics & Protocols:

  • Provide oversight to Travels and ensure that travel needs are attended to promptly and efficiently
  • Support Admin unit to generate a monthly immigration report and submit to the Administration Manager
See also  Current Career Opportunities at First Bank of Nigeria Limited

Other Responsibilities:

  • The post holder may carry out other duties in addition to, or instead of those outlined above which may reasonably be required from time to time, in order to assist Support Services department by providing cover when the Administration Manager or Administrative Officer is on leave or because of increased level of Country Office activities.

These include but are not limited to the following:

  • Provide administrative support to programme teams based in Abuja and Field offices

Working Contacts:

  • Internal: Regular liaison with the country program teams in Abuja and States
  • External: Contact with vendors, Government Agencies and other INGOs etc

Skills and Behaviours (Values In Practice)
Accountability:

  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks

Other Values:

  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning

Qualifications, Skills and Experience

  • Level of Education: B.Sc / HND in relevant field
  • 5 years of post-NYSC Admin experience
  • Excellent interpersonal and communication skills
  • Strong teamwork skills with the ability to both support colleagues and request support as and when required
  • Strong written and verbal communication skills, fluent in English
  • Ability to draft well-written, professionally presented documents
  • Commitment to Save the Children mission, vision and values
  • Experience of working in challenging, insecure areas and willingness to work and live in a rural environment.
  • Computer literate and knowledge of Word, Excel.
  • Minimum of 2 years experience in a similar role preferably within SCI or other INGO
  • Excellent planning and organisational skills, with proven administrative skills
  • Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure
  • Strong coordination, customer services and time management skills
  • Experience of dealing with visa arrangements
  • Experience in procurement, office coordination and Facility management
  • Sound knowledge of office practices, procedures and administrative systems including filing systems

Disclaimer Clause:

  • This Job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.

The Organisation

  • We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
  • We are working towards three breakthroughs in how the world treats children by 2030:
    • No child dies from preventable causes before their 5th birthday
    • All children learn from a quality basic education and that,
    • Violence against children is no longer tolerated
  • We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Additional Job Responsibilities:

  • The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities:

  • The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

  • We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding Our Staff:

  • The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety:

  • The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

 

 

How to Apply
Interested and qualified candidates should:
Click here to apply

Note: Save the Children does not charge a fee at any stage of the recruitment process

 

Application Deadline  15th July, 2021

Important Notes

The above statements are intended to describe the general nature and level of work to be performed by people assigned to this job.
They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
All personnel may be required to perform other responsibilities in addition to those specified from time to time, as needed
• We do not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web
• We are an equal opportunity employer and value diversity inclusion. We do not discriminate on grounds of colour, race, nationality, religion, age, ethnic origin, disability, gender, marital status, or sexual orientation in our employment practices
• Our people are all equally gifted in unique ways: we come from diverse traditions, personal experiences and points of view. And we want to include yours, Are you ready to inspire us with your ideas?
• We encourage all applicants to apply and does not practice any discrimination in any recruitment process.
• Applications submitted after the deadline will not be considered.
• Due to the urgency of the position, we have the right to recruit a candidate who matches the required profile before the above deadline
• Only qualified candidates will be invited for interview

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