Vacancies at The HR Hive

Job Title: Adminstrative Assistant (Eversage Law Practice)

Location: Nigeria

Job Description 

• We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant.
• You will play a vital role in providing efficient and confidential administrative support to our attorneys and staff, contributing to the smooth operation of our firm.

Responsibilities

• Calendar and Meeting Management:Schedule appointments,meetings,and depositions for attorneys and clients.Maintain and update calendars,ensuring all deadlines and commitments are met.Prepare meeting agendas and take detailed minutes.
• Communication and Client Service:Answer and direct phone calls in a professional and courteous manner.Greet clients and visitors,managing the front desk and providing assistance as needed.Draft and distribute emails,correspondence,and legal documents.Maintain accurate contact lists and client information.
• Document Management and Filing:Create and maintain filing systems for physical and electronic documents.Scan and upload documents to our case management system.Organize and label legal files with accuracy and precision.
• Travel and Expense Management:Book travel arrangements for attorneys and staff.Coordinate expense reports and ensure timely processing.
• General Office Support:Order and manage office supplies.Maintain office equipment and troubleshoot minor issues.Prepare presentations and reports as needed.Assist with research and administrative tasks as assigned.

Qualifications

• Proven experience as an administrative assistant or in a similar role in a legal or professional setting.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines efficiently.
• Strong communication and interpersonal skills with the ability to build positive relationships with attorneys,clients,and colleagues.
• Proficient in Microsoft Office Suite (Word,Excel,PowerPoint,Outlook) and other relevant software applications.
• Excellent written and verbal communication skills,with a focus on accuracy and professionalism.
• Ability to work independently and as part of a team.
• Discretion and adherence to strict confidentiality regulations.

Salary
N100,000 / month.

Benefits:

• Opportunity to work in a dynamic and supportive environment.
• Gain valuable experience in the legal field.
• Contribute to the success of a thriving law firm.

Application Closing Date
22nd January, 2024.

Method of Application
Interested and qualified candidates should send their CV to: thehrhive@gmail.com using the Job Title as the subject of the mail.

Job Title: Legal Officer (Eversage Law Practice)

Location: Nigeria

Responsibilities

• Manage legal documentation, contracts, and agreements related to oil field engineering projects, ensuring accuracy and compliance with regulations and company policies.
• Assist in drafting, reviewing, and interpreting legal documents, including contracts, leases, and agreements.
• Conduct legal research and analysis to support decision-making and provide relevant legal advice to internal teams.
• Maintain and organize legal databases, records, and files.
• Coordinate and schedule legal meetings, hearings, and appointments.
• Act as a liaison between legal counsel, clients, and internal departments, facilitating communication and ensuring timely responses.
• Handle general administrative tasks, including answering calls, managing correspondence, and organizing office operations.
• Provide administrative support to legal team members and assist in preparing reports and presentations.

Requirements

• Bachelor’s Degree in Law
• Minimum of 2 years proven experience as a legal officer
• Strong knowledge of legal procedures, contracts, and regulations i
• Excellent organizational and multitasking abilities with a keen eye for detail.
• Proficiency in MS Office Suite and legal research databases.
• Outstanding communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information.

Salary
N150,000 – N200,000 / month.

Application Closing Date
22nd January, 2024.

Method of Application
Interested and qualified candidates should send their CV to: thehrhive@gmail.com using the Job Title as the subject of the mail.

Job Title: Personal Assistant

Location: Nigeria

Job Description 

• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

Key Responsibilities 

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Manage the Executive’s contacts
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance.
• Complete adhoc projects as assigned – such as personal events and/or family needs.
• Organize complex calendars and schedules; resolving any scheduling issues

Skills And Qualifications

• Bachelor’s Degree required
• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.

Preferred Attributes:

• Business sense – has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence – perform duties at the highest level possible on a consistent basis.
• Excellent communicator – able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player – have team-oriented experience and approach.
• Service focus – dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.

Application Closing Date
22nd January, 2024.

Method of Application
Interested and qualified candidates should send their CV to: thehrhive@gmail.com using the Job Title as the subject of the mail.