Recruitment at United Nations International Children’s Emergency Fund (UNICEF)

Job Title: Senior Health Manager (Polio), P-5

Location: Abuja
Job no: 577141

Job Description

• The Senior Polio Programme Manager is responsible for leading national-level polio program activities, providing guidance and support to teams at both federal and state levels.
• This role involves engaging with government counterparts and the national Emergency Operations Center (EOC), and leading  UNICEF Nigeria Country Office efforts to stop  cVPV2 transmission by 2025.
• Reporting to the Chief of Health, the Senior Polio Programme Manager holds accountability for the overall leadership and management of the polio programme at the national level.
• This includes setting policy direction, conducting high-level advocacy with local authorities, and ensuring program integration.
• Additionally, the role requires active representation at the EOC and close collaboration with senior WHO officials and other stakeholders

Key Functions

• Managerial Guidance, Policy Advice, and Coordination.
• Knowledge Management and data.
• Country Programme Development and Management.
• Rights-Based and Results-Based Programme Management Approach.
• Optimum Use of Programme Funds.
• Programme Monitoring and Evaluations.
• National and Local Capacity Building/Sustainability.
• Rights Perspective and Advocacy at the National, Community, and Family Levels.
• Advocacy, Communication, and Networking through Partnership and Collaboration.

Requirements
Education:

• Advanced university degree in Public Health, Social Sciences, Public Administration, Public Policy, Social Development, Community Development, or other relevant disciplines is required.

Work Experience:

• At least 10 years of relevant professional work experience at the national and international level in Programme development, polio programming, planning, implementation, monitoring, evaluation, public health emergencies etc) is required.

Desirables:

• Developing country work experience and/or familiarity with emergency.
• Experience in management of technical support in health-related emergency and humanitarian preparedness and response.
• Experience in programme/project management and UN policies and strategy.
• Experience in coordination of emergency response especially in polio eradication and complex humanitarian environment is an asset.
• International and fieldwork experience is an asset.
• Background/familiarity with polio programme, and Public Health Emergency Response in a fast-changing environment.

Application Closing Date
25th November, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Administrative Specialist

Job no: 577373
Location: Abuja
Contract type: Fixed Term Appointment
Level: P-3
Categories: Administration

How Can You Make a Difference?

• As the manager and specialist of administrative management services typically in a small to medium-sized country office, the incumbent is accountable for the provision of managerial leadership and policy guidance for the achievement of effective administrative service management and staff capacity development.
• Collaborate with Operations management efficient administrative operations in support of the Office and country programmes.
• Ensures the office’s administrative operations and services are effectively in compliance with the organization’s administrative policy, procedures, rules and regulations.

Key End Result

• Appropriate and consistent interpretation and application of administrative policy and procedures are timely implemented to support operations at the country and sub-country levels.
• The budget preparation and implementation are properly administered, monitored and controlled in the area of administrative management and services.
• Supervision and leadership in management and operations of delivery and improvement in administrative support services are timely and effectively provided, and security arrangements are well established for enhanced safety and security.
• Property management of administrative supplies, office equipment, vehicles and other properties is effectively performed.
• All administrative transactions and arrangements of contracts satisfy the requirements as stipulated and are in compliance with the applicable policies, procedures, rules and regulations.
• Staff capacity is enhanced through organized staff learning/development programmes in the area of administrative management and services.
• Effective working relations are maintained with other agencies, local authorities and implementing partners.
• Any other assigned administrative management responsibilities and services are effectively carried out and delivered.

Key Functions, Accountabilities and Related Duties / Tasks
Policy, procedures and strategies:

• As technical specialist and manager, accountable for the correct and consistent application of policies and procedures in the management of administrative functions through the provision of technical leadership, guidance and support to the country office and sub-offices where applicable.
• Contributes to global, regional and country strategic planning and policy changes/formulation on administrative matters as necessary. Provides technical input to the establishment of administrative guidelines in close coordination with the head of office, Chief of Operations and DFAM.
• Advises the head of the office and updates staff on administrative policies, procedures rules and regulations, providing technical advice, guidelines and administrative support. Implements the appropriate application and interpretation of administrative rules, regulations, policies and procedures. Briefs and assists arriving and departing staff on administrative procedures and requirements.
• Liaises with the Regional Office and HQ Divisions to support policy reform in the area of administrative service management; advises on the applicability of new policy directives at the country level. Makes viable recommendations on the improvement of systems and internal controls, and resolution of sensitive issues, taking into account the prevailing conditions in the locality.
• Keeps the supervisor abreast of potential problem areas, and identifies and recommends solutions. Prepares reports on administrative matters.
• Provides administrative support and services to country and sub-country offices where applicable, including preparation and funding of service contracts, preparations of PGMs for all administrative supplies. Undertakes missions to field locations to review administrative arrangements and makes appropriate recommendations as required.

Budget management:

• Monitors the budget in close coordination with the Chief of Operations to ensure that objectives stipulated early in the fiscal year are realized for smooth operation of the country office/sub offices, where applicable.
• Recommends and prepares estimates on office premises, supplies and equipment requirements for budget preparation purposes.
• Assists zone offices in the establishment and maintenance of administrative services. Prepares monitors and controls the administrative budget.

Administrative support and services:

• Ensures timely and effective delivery and improvement in administrative support and office services for enhanced quality, efficiency and cost effectiveness, including space management, transport services, vehicle use and maintenance, equipment, conference and travel arrangements, document reproduction, communications, mail and delivery services, local procurement and bill payments of utilities.
• Ensures the timely and cost-effective provision of basic offices services including space management, equipment, communications and security to enhance staff safety and productivity.
• Supports the Inter-Agency Operations Management Team’s approaches for enhancing UN common services to attain efficiencies and effectiveness.
• Negotiates and supervises matters relating to office premises, utilities and services with vendors /agencies.

Property management:

• Manages properties of administrative supplies, office equipment and vehicles, updating inventory of items, serving as ex-officio member to the Property Survey Board and ensuring follow-up action.
• Prepares Property Survey Board submissions for the Senior Operations Officer; prepares minutes of meetings and assists the Senior Operations Officer in executing PSB recommendations approved by the Head of Office.
• Supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises are in accordance with organizational standards.

Contract arrangement and control:

• Ensures that all administrative transactions and arrangements of contracts are in compliance with the applicable policies, procedures, rules and regulations.
• Reviews all contractual arrangements related to administrative support (i.e. courier, premises maintenance, ancillary administrative support, vehicle maintenance, equipment maintenance etc.) to ensure that the terms and conditions of all contracts are being adhered to by providers of services. Proposes to supervisor any changes that may be required.
• Monitors payments against contractual obligations.

Staff learning and development:

• Develops training programmes to enhance effective performance and efficiency in admin. services management.
• Implements staff learning and development programme activities for capacity building. Conducts workshops for staff competency building, staff learning and development and career development. Provides coaching and counselling to the staff on performance enhancement/development.

Partnership, coordination and collaboration:

• Facilitates and maintains effective working relations with other agencies, local authorities and implementing partners relating to administrative matters for enhancement of information exchange, collaboration, and harmonization.
• Cooperates and coordinates with other UN agency counterparts in the UN reform initiatives (including common services and premises agenda, etc.).
• Coordinates field emergency services.

Performs any other duties and responsibilities assigned as required:

• Ensure to provide quality services to the beneficiaries in a timely and cost-effective manner in performing additional duties and responsibilities assigned in conformance with the policy, standards, rules and regulations.

Minimum Requirements

• Education: Advanced University Degree in Social Sciences, Business Management, Administration, Finance, or any other relevant field of discipline.

Work Experience:

• Five years of relevant professional work experience.
• Both national and international work experience in office management, administration, finance, accounting, ICT, human resources, supply or any other relevant function.
• Work experience in an emergency duty station.

Application Closing Date
4th December, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Construction Officer

Location: Kaduna
Job no: 577224
Level: NO-2
Categories: Supply Management

How can you make a difference?

• Under the direct supervision and guidance of the P3, the incumbent will be responsible for monitoring all construction activities in the Country Office (School infrastructures, Health Center, etc.) and providing technical support on managing construction and rehabilitation activities.

Key functions, accountabilities and related duties/tasks
Summary of key functions/accountabilities:

• Support the preparation of the annual construction workplan.
• Collaboration with UNICEF Programmes/Operations and coordination with Government counterparts
• Preparation of design and technical documents
• Support to procurement process.
• Monitoring of construction projects
• Support the inspection of the facilities.
• Support the preparation of construction annual workplan: Support the prepare and collect information required for the annual work plan on regular activities, ongoing projects and others in the pipeline.

Collaboration with UNICEF Programmes/Operations and coordination with Government counterparts:

• Provide technical support in matter of construction project management to Programme/Operations sections; provide information to Programme on construction related activities to include them in their AWP.
• Provide assistance to Programme /Operations sections through involvement in construction project proposals, planning, and preparation of relevant terms of reference.
• Attend technical cooperation meetings; prepare PPT presentations on projects’ progress; undertake follow-up actions in relation to project implementation and monitoring.
• Provide Programme/Operations sections with information on projects’ progress; undertake appropriate actions to overcome technical obstacles prepare reports on projects’ progress.

Preparation of design and technical documents:

• Draft the scope of construction works based on Programme/ Operations requirements, budget and site limitations; define deliverables and payment modality.
• Apply UNICEF norms and standards (child-friendly, accessibility, MOSS, MORSS, etc.) to construction projects, taking into consideration the local environment and available materials; verify if compliance with green building standards is required in coordination with DFAM Field Support Unit.
• Check technical documents related to construction (design drawings, technical specifications and bills of quantities); verify whether they are clear, complete and compliant to programmatic and construction needs, eco-efficiency and accessibility requirements; undertake the actions required to endorse these technical documents by relevant ministries.
• Follow up with the designing firms and government entities for obtaining all permits required for construction activities prior initiating works.

Support to procurement process:

• Assist Supply section in preparation of LPA requests and CRC submissions with supporting documents related to construction activities.
• Updated on regular basis the shortlist of potential construction companies and engineering firms available in the local market.
• Prepare tender documents in relation to construction works and engineering services; attend bidders’ conference and present the technical components of the tender; draft answers on technical questions raised by the bidders during the tendering.
• Support Supply section in organizing bidders’ conference and site visits; participate in the evaluation of technical proposals received and draft technical recommendation; if needed, provide support to Supply section on the analysis of financial proposals.

Monitoring of construction projects:

• Participate in the kick-off meeting of construction works with the construction company, the engineering firm and relevant government counterparts.
• Provide close monitoring on construction activities by undertaking regular site visits and conducting regular technical meetings including joint monitoring with relevant Government technical services; follow up progress for each activity per milestones and review site supervision reports to ensure work compliance with norms, standards, and timeline; verify quality and precautions on health and safety standards on ground.
• Use effective monitoring and supervision tools to ensure easily assessment of works quality, progress, and performance of engineering firms and construction companies during the entire duration of the project.
• Certify payments/variations and compile supporting documents; monitor construction expenditures and progress certificates; prepare and maintain relevant table for each construction activity.
• Provide assistance to UNICEF Contract Administrator on contract management, amendments, variations, duration extensions, applying liquidated damages, etc. compile and archive project documents, minutes, correspondence, instructions, etc.
• Participate in the partial, substantial, and final inspection of works after verifying the correction of all defects during the DLP; prepare and issue relevant certificates.
• Participate in the partial, substantial, and final reception of works after verifying the correction of all defects during the DLP; prepare and issue relevant certificates.
• Prepare Contract Performance Evaluation; provide assistance to UNICEF Contract Administrator on contract close-out in VISION; draft the final completion report with the lessons learned.

Minimum requirements
Education:

• A University Degree is required in in Civil Engineering, Construction Engineering, Architecture or other relevant area.

Work Experience:

• A minimum of two (2) years of relevant experience, at the national and/or international levels, in project monitoring, site supervision, quality assurance and/or other directly related technical fields is required.
• Understanding of development and humanitarian work.
• Emergency experience an advantage.

Language Requirements:

• Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.

Skills:

• Good analytical skill and negotiating skills.
• Ability to manage and monitor the effective
• Ability to manage and monitor the effective use of resources.
• Ability to supervise and direct a team of professional and support staff working on construction projects.
• Ability to work in a multicultural environment and establish harmonious working relationships, both within and outside the organization.
• Fast learner, adapts and responds to change, tolerates ambiguity.
• Ability to contribute to formulation of strategies and policies.
• Good knowledge of latest developments and technology in construction industry.
• Good understanding of construction project cycles, from programme needs assessment, through planning, procurement and contracting, monitoring the execution of work and evaluation of project outcomes.
• Good knowledge and understanding of UNICEF programmes, public procurement principles, financial and legal aspects of construction issues, ethics and risk management of construction project.

The UNICEF competencies required for this post are…

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Drive to achieve results for impact
• Innovates and embraces change
•  Manages ambiguity and complexity
• Thinks and acts strategically
• Works collaboratively with others.

Application Closing Date
28th November, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online