Recruitment at Tokiye Integrated Medical Service

Tokiye Integrated Medical Service was created to address the critical needs in healthcare project management with an emphasis on effective and efficient service delivery. The company is driven by a passion for excellence and a commitment to professional service, aiming to elevate Nigeria’s healthcare system to international standards.

We are recruiting to fill the position below:

Job Title: Procurement and Logistic Officer

Location: Uyo, Akwa Ibom
Employment Type: Full-time

Role Summary

• The Procurement and Logistic Officer will be responsible for managing the end-to-end procurement and logistics function for the construction and equipping of the project.
• The role requires a professional with strong experience in sourcing, vendor management, freight forwarding, and customs clearance.
• The Officer will ensure that all goods, materials, and equipment are sourced cost-effectively, cleared efficiently, and delivered on time to support uninterrupted project execution.
• Success in this role will be measured by achieving ≥95% on-time delivery, ≥5% cost savings through supplier negotiations and freight optimization, and 100% compliance with procurement and logistics regulations.

Key Responsibilities
Strategic Procurement:

• Implement procurement plans and processes aligned with project milestones and construction timelines.Develop strategies for sourcing construction materials, medical equipment, and services, balancing cost, quality, and delivery reliability.
• Introduce ERP/procurement tools to enhance purchase tracking, reporting, and vendor performance monitoring.
• Ensure procurement practices support cost efficiency, transparency, and value for money.

Vendor Management and Industry Relationships:

• Build and manage vendor relationships to secure favorable pricing, delivery terms, and service quality.
• Build and maintain strong relationships with freight forwarders, customs agents, and logistics providers.
• Negotiate contracts and supply agreements, ensuring value-driven outcomes.
• Continuously evaluate vendor performance (cost, quality, delivery) and maintain an updated database of approved suppliers and freight agents.

Logistics, Freight and Customs Management:

• Coordinate international and local shipments, ensuring timely freight forwarding and customs clearance.
• Manage all import/export documentation in compliance with Nigerian regulations.
• Liaise with customs, clearing agents, and logistics providers to prevent delays, penalties, or demurrage.
• Track shipments, resolve logistics bottlenecks, and ensure safe delivery to the project site.

Operations and Productivity:

• Work closely with inventory, finance, and project teams to align supply with demand forecasts.
• Monitor stock levels to avoid shortages or excess inventory.
• Implement performance metrics such as cost savings, supplier lead times, delivery accuracy, and logistics efficiency.
• Conduct market research to anticipate risks such as price fluctuations, shipping delays, or supply chain disruptions.

Compliance and Reporting:

• Ensure 100% compliance with procurement policies, government regulations, and ethical standards.
• Prepare procurement and logistics status reports, including cost analyses and delivery tracking, for management decision-making.
• Maintain full documentation of procurement and logistics processes to ensure audit readiness.

Qualifications and Skills

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or related field; if degree is not related,a proven track record with ≥7–10 years of hands-on experience as a Procurement Officer/Logistics professional is required.
• Professional certification will be an added advantage (CIPS, IATA, or equivalent).
• 5–7 years of procurement and logistics experience, preferably in construction or large-scale
• Proven experience in customs clearance, freight forwarding, and import/export processes.
• Strong negotiation, vendor management, and contract administration skills.
• Proficiency in ERP/procurement systems and logistics tracking tools.
• Excellent organizational, analytical, and communication skills.
• High integrity, attention to detail, and ability to manage multiple priorities under pressure.

Salary
N300,000 – N500,000 / Month.

Application Closing Date
23rd October, 2025.

How to Apply
Interested and qualified candidates should send their CV to: hro.iih@tokiyemed.com using the job title as the subject of the mail.
Or
Click here to apply online

Job Title: Biomedical Engineer

Location: Uyo, Akwa Ibom
Employment Type: Full-time

Role Summary

• We are seeking a highly qualified and experienced Biomedical Engineer to join our multidisciplinary project team for the design, construction, and commissioning of an 8-floor, 350-bed international hospital.
• The Biomedical Engineer will play a critical role in planning, evaluating, and integrating advanced medical technologies across the facility, ensuring compliance with Joint Commission International (JCI) standards and alignment with international best practices.
• The biomedical engineer will serve as a key interface between different key teams including Architects, MEP engineers, clinicians, IT teams, and equipment vendors to ensure the safe, efficient, and future-ready deployment of biomedical systems across the full clinical spectrum (diagnostics, treatment, patient care, and rehabilitation), and embedding eco-friendly practices consistent with the project’s solar-powered sustainability model.

Key Responsibilities
Equipment Planning and Specification:

• Develop the complete medical equipment plan for all clinical and non-clinical departments.
• Prepare technical specifications and ensure alignment with architectural and MEP designs.
• Deliver 100% of department-specific equipment lists and specifications within the first 60 days of project engagement.

Vendor and Procurement Management:

• Evaluate vendors and participate in negotiations to secure cost-effective, high-quality biomedical technologies.
• Ensure procurement aligns with budgetary limits and delivery schedules.
• Achieve ≥10% cost savings against baseline vendor quotes without compromising quality; 100% of procurement contracts finalized within agreed timelines.

SLA and Warranty Administration and Execution:

• Negotiate, draft, and manage Service Level Agreements (SLAs) and warranty terms with biomedical equipment vendors and service providers in collaboration with the compliance department.
• Monitor vendor performance to ensure SLA adherence on response times, uptime guarantees, and preventive/corrective maintenance schedules.
• Maintain comprehensive SLA/warranty documentation repository and ensure timely renewals, claims, and escalations.
• Coordinate with legal, procurement, and finance teams to enforce vendor obligations.
• Develop SLA performance dashboards and report compliance metrics to senior management.
• Ensure 100% of vendor SLAs and warranties are signed, documented, and stored prior to equipment commissioning.
• Achieve ≥95% vendor SLA compliance rate on biomedical equipment uptime and service response.
• Process 100% of warranty claims within agreed timelines, with ≥90% successful claim resolution.

Installation, Integration and Commissioning:

• Oversee delivery, installation, and commissioning of advanced imaging systems, radiotherapy units, surgical and critical care technologies.
• Ensure seamless integration with IT systems (EMR/EHR, PACS, HIS).
• 100% of Tier-1 equipment (MRI, CT, TrueBeam, cyclotron, ORs) installed and commissioned at least 90 days prior to hospital handover.
• Achieve ≥98% uptime during commissioning tests.

Regulatory, Safety and Quality Compliance:

• Guarantee compliance with JCI, ISO, FDA/CE, and local healthcare regulations.
• Conduct risk assessments, safety validation, and quality assurance reviews.
• Zero critical non-conformities in JCI readiness audits related to biomedical systems.
• 100% compliance with ISO 13485 and IEC 60601 standards across biomedical devices.

Lifecycle and Maintenance Planning:

• Develop preventive maintenance schedules and asset management strategies for all biomedical equipment.
• Establish spare parts inventory and vendor service agreements.
• Preventive maintenance plans in place for 100% of high-value equipment before hospital commissioning.
• Maintain ≥95% equipment availability during the first 24 months’ post-installation.

Stakeholder and Project Coordination:

• Act as the primary liaison between medical planners, clinicians, architects, contractors, and technology vendors.
• Provide technical input in project coordination meetings and decision-making forums.
• Resolve 90% of cross-disciplinary biomedical integration issues within 2 weeks of identification.
• Ensure 100% of biomedical design inputs are incorporated into architectural and MEP execution drawings.

Training and Capacity Building:

• Develop and implement comprehensive training programs for biomedical technicians and clinical staff.
• Certify staff competency in equipment use and safety protocols.
• ≥90% of clinical staff and 100% of biomedical technicians trained and certified prior to hospital go-live.

Sustainability and Innovation:

• Support the integration of eco-friendly and energy-efficient biomedical systems, in alignment with the hospital’s solar farm and sustainability strategy.
• Propose innovative solutions that enhance clinical outcomes and operational efficiency.
• Integrate at least 2 energy-efficient or green biomedical technologies into the hospital project.
• Contribute to reducing biomedical system energy consumption by ≥5% compared to baseline design.

Requirements

• Bachelor’s or Master’s degree in Biomedical Engineering (or related discipline).
• 7–10 years of professional experience in biomedical engineering, with direct involvement in hospital construction projects.
• Proven track record with JCI-accredited healthcare facilities.
• In-depth knowledge of diagnostic imaging, radiotherapy, surgical technologies, intensive care equipment, and rehabilitation systems.
• Strong understanding of digital health systems, hospital IT integration, and smart healthcare technologies.
• Exceptional project management and vendor management skills.
• Excellent communication, negotiation, and stakeholder engagement capabilities.

Application Closing Date
23rd October, 2025.

How to Apply
Interested and qualified candidates should send their CV to: hro.iih@tokiyemed.com using the job title as the subject of the mail.
Or
Click here to apply online

Job Title: Commercial Manager

Location: Uyo, Akwa Ibom
Employment Type: Full-time

Role Summary

• The Commercial Manager is responsible for managing the financial and contractual aspects of the project to ensure value for money, cost control, and profitability.
• The role oversees tendering, contract negotiation, project valuation, budgeting, and payment administration.
• The Commercial Manager ensures all commercial transactions are transparent, compliant, and aligned with project delivery objectives.

Key Responsibilities
Contract Administration:

• Develop, review, and manage all contracts (vendors, consultants, subcontractors, and suppliers).
• Work with the Contracts Manager and Legal Team to ensure terms and conditions are compliant with project policies and client requirements.
• Manage variations, claims, and contractual disputes.
• Prepare and maintain a Contract Register and ensure compliance with approval thresholds

Cost Planning andBudget Control:

• Prepare the overall project cost plan and budget in alignment with approved funding structure.
• Establish cost control systems linked to procurement and project accounting (e.g., SeamlessProcure & QuickBooks Online).
• Track actual vs. forecast expenditure and flag deviations to the Project Director.
• Lead value engineering and cost optimization reviews.

Procurement andTendering:

• Oversee all commercial aspects of procurement, including RFQs, bid evaluations, and contract award recommendations.
• Participate in Bid Evaluation Reports (BER) and ensure transparent selection based on value, compliance, and capability.
• Negotiate pricing and payment terms to protect company cash flow and ensure alignment with project milestones.

Valuation, Payments andCash Flow:

• Certify interim and final payments to contractors and suppliers.
• Manage monthly valuations and progress certificates for works completed.
• Monitor and update project cash flow forecasts in coordination with the finance team.
• Coordinate invoicing, payment certificates, retention release, and reconciliation.

Reporting andRisk Management:

• Prepare periodic commercial reports for management and financiers (e.g., Access Bank / APG compliance).
• Identify, monitor, and mitigate commercial and financial risks.
• Maintain accurate records for audits and funding milestones.
• Contribute to project progress reports and financial dashboards.

Coordination and Leadership

• Lead and supervise the Contracts Officer, Quantity Surveyors, and Cost Engineers.
• Liaise with the Project Management Office (PMO), Finance, Procurement, and Technical Teams to ensure alignment.
• Support negotiations with clients, consultants, and subcontractors.
• Mentor and build capacity within the commercial department.

Key Deliverables

• Approved project budget and cost control plan.
• Monthly commercial and cash flow reports.
• Updated contract register and payment tracker.
• BERs, LPOs, and variation approvals.
• Risk and opportunity matrix for all contracts.
• Final accounts and closeout documentation

⁠Requirements

• Bachelor’s degree in Quantity Surveying, Construction Economics, Finance, or related field.
• Minimum 8–10 years of commercial management experience in large construction or infrastructure projects.
• Strong understanding of FIDIC / EPC contracts, BOQs, and PPP project structures.
• Proficiency in MS Excel, cost control software, and project management tools.
• Experience in managing bank-funded or APG-backed projects preferred.
• Professional certification (e.g., RICS, NIQS, PMP, MBA) is an advantage.

Core Competencies:

• Financial acumen and cost management
• Contract drafting and negotiation
• Analytical and problem-solving skills
• Leadership and team management
• Integrity and attention to detail
• Excellent communication and report writing skills
• Stakeholder engagement and diplomacy

Application Closing Date
12th November. 2025.

How to Apply
Interested and qualified candidates should send their updated CV and a cover letter to: hro.iih@tokiyemed.com using the job title and location as the subject of the mail.

Job Title: Financial Controller

Location: Uyo, Akwa Ibom
Employment Type: Full-time
Reporting line: The Financial Controller will report directly to the Head of Corporate Services / Project Director, and will work closely with Project Managers, Treasury, Procurement, and Government Stakeholders.

Role Summary

• The Financial Controller will oversee the financial management, reporting, and internal controls of Tokiye Integrated Medical Services during the construction and equipping of the JCI- Compliant international standard hospital project.
• The role requires a finance professional with strong expertise in project finance, treasury, and regulatory compliance.
• The Financial Controller will ensure≥95% accuracy in financial reporting, 100% compliance with internal and external audit standards, and effective stewardship of financial resources to sustain liquidity to meet project and operational needs, to support project delivery within budget and timelines.

Key Responsibilities
Financial Planning and Management:

• Lead the budgeting, forecasting, and financial planning processes for the hospital project.
• Ensure that project and operational expenditures remain within approved budgets (±5% variance).
• Develop financial models to support project financing decisions and capital allocation.

Treasury and Cash Flow Oversight:

• Oversee treasury operations, ensuring adequate liquidity for project milestones and operations.
• Monitor cash flow forecasts with ≥90% accuracy and align with project payment schedules.
• Ensure zero default on loan covenants, repayments, or vendor obligations.

Financial Reporting and Compliance:

• Prepare timely and accurate financial statements, management accounts, and donor/government financial reports.
• Ensure 100% compliance with IFRS, tax laws, regulatory standards, and organizational policies.
• Coordinate annual audits, ensuring zero material findings.

Risk Management and Internal Controls:

• Implement and enforce strong internal control systems across all financial operations.
• Conduct periodic financial risk assessments, highlighting exposures and mitigation strategies.
• Ensure all procurement, treasury, and payment processes comply with approved controls.

Stakeholder and Team Leadership:

• Serve as financial advisor to the Project Director and senior management on strategic decisions.
• Liaise with lenders, auditors, government agencies, and external stakeholders on financial matters.
• Mentor and supervise finance team members, ensuring knowledge transfer and performance excellence.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Economics, or related field (Master’s degree/MBA preferred).
• Professional certification required (ICAN, ACCA, CPA, or equivalent).
• 15+ years progressive finance experience, with at least 5 years in a senior financial management role (construction, healthcare, or large-scale projects preferred).
• Proven track record in project finance, treasury, and stakeholder engagement.
• Strong knowledge of IFRS, tax laws, and regulatory frameworks.
• Proficiency in ERP systems, financial reporting tools, and MS Excel/financial modeling.

Skills and Competencies:

• Strong leadership, team management, and decision-making abilities.
• Excellent financial analysis, forecasting, and problem-solving skills.
• High attention to detail and integrity, with a proactive risk management mindset.
• Strong communication and interpersonal skills for managing cross-functional teams and external stakeholders.
• Ability to work under pressure and deliver in a fast-paced project environment.

Application Closing Date
23rd October, 2025.

How to Apply
Interested and qualified candidates should send their updated CV and a cover letter (in PDF format) to: hro.iih@tokiyemed.com using “Financial Controller – [Your Name]” as the subject of the mail.
Or
Click here to apply online