Recruitment for Executive Assistant at a Leading Literature Importation, Distribution and Marketing Organization – BeeEx HR Consulting | Lagos | Apply Now
BeeEx HR Consulting – Our client, a leading literature importation, distribution and marketing organization, is recruiting to fill the position below:
Job Title: Executive Assistant
Location: Lagos
Job Summary
- Executive Assistant will provide high-level administrative and strategic support to the CEO / Managing Director, ensuring the smooth and efficient operation of the executive office.
- This role demands exceptional organizational ability, discretion, and a proactive approach to managing priorities in a fast-paced business environment.
Responsibilities
Executive Support:
- Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements with precision.
- Prepare and review correspondence, reports, presentations, and briefing materials on behalf of the CEO.
- Act as the first point of contact for the CEO’s office — screening calls, emails, and visitors.
- Coordinate board meetings, management meetings, and executive retreats including agenda preparation and minute-taking.
- Follow up on action items and decisions emanating from executive meetings.
Administrative & Office Coordination:
- Manage travel logistics including flight bookings, hotel reservations, and itinerary planning for local and international trips.
- Maintain a well-organized filing system for executive correspondence and confidential documents.
- Liaise with internal departments, external partners, and stakeholders on behalf of the CEO.
- Handle procurement of office supplies and manage expenses related to the executive office.
Strategic & Project Support:
- Conduct research and compile data to support executive decision-making and business initiatives.
- Monitor and track key projects, deadlines, and deliverables to keep the CEO informed.
- Support the preparation of business proposals, strategic documents, and company presentations.
- Maintain confidentiality of sensitive business information at all times.
Requirements
- Bachelor’s Degree in Business Administration, Secretarial Studies, Mass Communication, or a related field.
- Minimum of 5 years’ experience as an Executive Assistant or Senior Personal Assistant, preferably supporting C-suite executives.
- Proven track record of managing complex schedules, multiple priorities, and confidential information.
- Experience in publishing, education, retail, or a related industry is an advantage.
Required Skills and Competencies:
- Exceptional organizational and time management skills with strong attention to detail.
- Excellent written and verbal communication skills; professional and articulate.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive matters with utmost discretion, diplomacy and confidentiality.
- Strong interpersonal skills with a polished, professional presence.
- Proactive, self-motivated, and capable of working with minimal supervision.
- Ability to multitask, prioritizes under pressure, and meets tight deadlines.
- Ability to set up and handle virtual meetings platform.
- Excellent in data management and record keeping.
- Possess emotional intelligence and integrity.
Key Performance Indicators
- Efficiency and accuracy in calendar and schedule management.
- Departmental compliance with executive directives.
- Accuracy and security in handling manual and electronic record management
- Seamless operation of the Executive office
- VIP visitor satisfactory ratings
- Quality and timeliness of correspondence, reports, and presentations prepared.
- Effectiveness in coordinating meetings, travel, and executive logistics.
- CEO satisfaction with administrative support and responsiveness.
- Confidentiality and integrity in handling executive information(zero breaches)
Working Conditions:
- On-site role based in Lagos. May require flexibility in working hours to accommodate the CEO’s schedule, and some local travel may be required.
Salary
- N250,000 – N350,000 per month.
Application Closing Date
31st October, 2026.
How to Apply: Interested and qualified candidates should send their CV and Portfolios to: beeexsolutionsinc@gmail.com using the Job Title as the subject of the email.
Note: Only shortlisted candidates will be contacted.
Recruitment for Executive Assistant at a Leading Literature Importation, Distribution and Marketing Organization – BeeEx HR Consulting | Lagos | Apply Now
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Important Notes
- The above statements are intended to describe the general nature and level of work to be performed by those assigned to this function.
- It should not be construed as an exhaustive list of all responsibilities, tasks and skills required of persons so classified.
- All employees may be required to undertake other responsibilities in addition to those specified from time to time, as required.
- We do not charge any application, processing, training, interview, testing or any other fees in connection with the application or recruitment process. If you receive a fee request, please ignore it.
- Also, please note that logos, slogans, names and titles are easily copied and reproduced. Therefore, particular care should be taken when submitting personal information on the web.
- We are an equal opportunity employer that values inclusiveness and diversity. We do not discriminate on the basis of color, race, nationality, religion, age, ethnic origin, disability, gender, marital status or orientation gender in our employment practices
- Our employees are all equally talented in unique ways: we come from diverse traditions, personal experiences and perspectives. And we want to include your ideas, are you ready to inspire us with your ideas?
- We encourage all applicants to apply and do not discriminate in any recruitment process.
- Applications submitted after the deadline will not be considered.
- Due to the necessity of the position, we are entitled to appoint a candidate who matches the required profile before the above deadline
- Only qualified candidates will be invited for an interview
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