Vacancies at Hermes Oil Services

Hermes Oil Servicesis an energy and logistics company, with expertise focusing on haulage of petroleum products, bulk supply & distribution, safety practices & PPE supply, petroleum station & LPG plant infrastructure design, construction and operations.

We are recruiting to fill the position below:

Job Title: Quality Assurance / Quality Control (QA/QC) Officer

Location: Nigeria
Employment Type: Full-time

Responsibilities

• Provide weekly QA/QC program updates.
• Conduct ISO 9001 and project performance-based audits.
• Plan, install, sustain, and improve a total quality system in accordance with industry quality standards, ISO 9001, and clients’ requirements.
• Develop and lead quality related technical training to operations to ensure that Hermes Oil follows established quality policies and procedures; meets/exceeds clients’ quality expectations and standards, ISO, and other certification requirements.
• Devise procedures to inspect and report quality issues.
• The QA/QC officer is to be stationed at the dispensing location and work with the store attendant to monitor and track the dispensing of the inventory.
• The QA/QC officer is to be present when new stock arrives and take responsibility in validating the quantity of the product that has been brought down from the depot and be responsible for monitoring and validating that the total amount has been dispensed into storage.
• The QA/QC officer will also need to follow the dispensing trucks on trips to be present for all dispensing trips to external third parties and will need to take physical evidence of each dispensing in the form of photographs.
• Facilitate and lead the development, maintenance, and implementation of the Petroleum Depot quality plan, facilitate and lead mapping of critical business processes transferring ownership to the client for sustained continual improvement.
• Approve incoming materials/products by confirming specifications, that the amounts dispensed are accurate, conducting a visual (in form of pictures) measurement test, rejecting, and returning unacceptable materials/products.
• Monitor procedures at discharging points of petroleum products.
• Maintain quality procedures at product distribution.
• Will carry out tests of petroleum products.
• Monitor all operations that affect quality.
• Supervise and guide inspectors, technicians, drivers, and other staff.
• Assure the reliability and consistency of production bychecking processes and final output.
• Appraise customers’ requirements and make sure they are satisfied.
• Report all malfunctions toyour line manager to ensure immediate action.
• Facilitateproactive solutionsby collecting and analysingquality data.
• Review current standards and policies.
• Keep records of quality reports, statistical reviews, and relevant documentation.
• Ensure all legal standards are met.
• Provide training of personnel to ensure awareness of quality procedures and specific responsibilities in the QA/QC process, including the interface and response to audits such as those conducted by the client or third parties.

Requirements

• Bachelor’s degree in science, engineering, or equivalent qualifications.
• Proven experience in QA / QC onshore activities in the downstream oil and gas industry.
• Good knowledge and hands-on experience in External & Internal Quality Audit Program.
• Good analytical skills and excellent quality tools and methodologies.
• Sound knowledge and experience in ISO Quality Management System.
• Strong analytical and technical troubleshooting skills.
• The ability to identify and intervene in problem areas, well-developed problem-solving skills.
• The ability to interface seamlessly with downstream operators/contractors.

Salary
N150,000 – N200,000 Monthly.

Application Closing Date
2nd January, 2025.

How to Apply
Interested and qualified candidates should forward their CV to: careers@hermesoilservices.com using the Job Title as the subject of the email.

Job Title: Logistic Officer

Location: Nigeria
Employment Type: Full-time

Responsibilities

• Implement procedures and practice standards for the dispatching, routing, and tracking of petroleum products transportation in line with relevant group standards and government regulations.
• Ensure effective co-ordination of depot activities at the depots.
• Ensure efficient and equitable allocation of products to the company from the depot.
• Ensure all trucks used for transportation meet specified standards.
• Manage relationships with the depots and tanker representatives at the depots.
• Report all products receipt and dispatch from the depot in a timely manner, in line with authorized policies and procedures.
• Raise requisite documentation.
• Monitor risk management procedures and maintain problem logs for identifying and reporting issues to the management on the product.
• Coordinate the loading and receipt of products at the depot.
• Responsible for Meter Ticket readings and it should be recorded after product loading.
• Ensure complete approvals are obtained on waybills for products dispatch i.e., the Stock Transfer Note (STN) and Delivery Note (DB) for all deliveries.
• Collect and plan economic means of distribution of orders to the fuel station(s), retail outlets and commercial customers.
• All Product Supply Authorization (PSA) orders should be received and acted on.
• Check any unauthorized product supply invoice to customers.
• Ensure all trucks used for transportation meet and comply with the company’s standards.
• Truck Inspection and Truck Audit- Prepare regular analytical reviews of truck performance, turnaround, availability in relation to planning.
• Analyze and compute daily shortage resolutions per deliveries across all stations.
• Report violation of poor housekeeping of Trucks – Ensure all trucks are always tidy and in good condition upon receipt of consignments.
• Ensure drivers are fully uniformed with names inscribed on the uniforms. Proper conduct includes but not limited to PPE and uniform compliance.
• Tracking, efficiency report, maintenance, and general management of trucks in Hermes’ Fleet.
• Ensure all trucks are branded with the approved theme and design.
• Ensure trucks have valid calibration.
• Act as a representative on behalf of operations team to observe and give reports regarding station tank calibration for alignment.
• Develops and tracks action plans for on-time performance including back-up arrangements.
• Plans routes and load schedules for multi-drop deliveries.
• Addresses all concerns and issues delegated from the manager while the load is enroute
• Optimizes deliveries by planning efficient and cost-effective routes.
• Ensures sites have the proper number of trucks that meet the needs of the business.
• Creates backup plans for operations in the event of a breakdown or mechanical failure
• Prepares reports based on trends to enable the team to have accurate forecasts
• Implements the acquisition and renewal of relevant insurance and security covers (e.g., tracking devices)
• Provides technical and operational support to the field office, as well as advice on the application of logistics management best practices, systems, and procedures
• Assesses existing logistics operations systems and advises on corrective measures to be undertaken.
• Ensure that product variances from the depot to the retail stations or end consumers are avoided or minimized.
• Allocates required resources and approves requisitions in line with the budgets and laid down controls.
• Train and assign schedules to employees.
• Enforce company’s safety and security measures during transportation/delivery of products.
• Must provide daily required reports on operational activities of the logistics team.
• Coordinate the distribution of fuel/diesel products.
• Maintain a working knowledge of the company’s various products and services.

Job Skills and Requirements

• Bachelor’s Degree or HND in respective areas of study.
• 3-5 years’ experience in downstream oil and gas sector preferably in logistics, supply chain management or transportation of petroleum products.
• 1-3 years’ experience as a logistics and depot supervisor, coordinator, team lead or any similar role.
• Extensive knowledge of logistics and supply chain management in downstream oil and gas.
• Willingness to travel.
• Effective planning and organizational skills.
• Ability to manage and motivate employees.
• Ability to prioritize and multi-task.
• Strong problem-solving and decision-making skills.
• Complete understanding of the company’s products and services.
• Excellent communication skills.
• Knowledge of latest industry developments.
• Ability to offer excellent customer satisfaction.
• Ability to work in stressful situations.
• Sense of ownership and pride in your performance and its impact on the company’s success.
• Critical thinker and problem-solving skills.
• Project management skills and a team player.
• Good time-management skills and excellent leadership skills.
• Great interpersonal skills.
• Proficient with Microsoft Office Suite or related software.

Salary
N150,000 – N200,000 / month.

Application Closing Date
29th December, 2024.

How to Apply
Interested and qualified candidates should forward their CV / Resume to: careers@hermesoilservices.com using the job title as the subject of the email.

Job Title: Account Officer

Locations: Nigeria
Employment Type: Full-time

Responsibilities 

• Manage all accounting transactions.
• Prepare budget forecasts.
• Liaise with the human resource department to maintain an effective payroll administration system.
• Publish financial statements and bookkeeping ledgers in time.
• Handle monthly, quarterly, and annual closings.
• Reconcile accounts payable and receivable.
• Ensure timely bank payments.
• Compute taxes and prepare tax returns.
• Manage balance sheets and profit/loss statements.
• Report on the company’s financial health and liquidity.
• Audit financial transactions and documents.
• Reinforce financial data confidentiality and conduct database backups when necessary.
• Comply with financial policies and regulations.
• Reconciling the company’s bank statements and bookkeeping ledgers.
• Completing analysis of the employee expenditures.
• Managing income and expenditure accounts.
• Generating the company’s financial reports using income and expenditure data.
• Keeping a check on the company’s finances based on financial status.
• Ensure that taxes, pension and other statutory contributions/payments are properly filed and remitted on or before government-mandated deadlines.
• Initiating and managing financial and accounting software used by the company.
• Review financial records of sales to ensure balanced accounts are maintained.

Job Skills and Requirements

• Bachelor’s Degree in Accounting or any other related field.
• Professional certification (ICAN, ACA, etc) is an added advantage
• 4 – 7 years proven experience as an accountant, accounts officer or relevant role.
• Excellent knowledge of data analysis and forecasting methods.
• Proficient in the use of MS Office and financial management software
• Excellent communication and people skills.
• Excellent knowledge of accounting regulations and procedures, including the Generally Accepted Accounting Principles.
• Hands-on experience with accounting software like FreshBooks and QuickBooks.
• Experience with general ledger functions.
• Strong attention to detail and good analytical skills.
• An analytical mind, comfortable with numbers.
• Project management skills and a team player.

Salary
N150,000 Monthly.

Application Closing Date
10th January, 2025.

How to Apply
Interested and qualified candidates should send their CV to: careers@hermesoilservices.com using the Job Title as the subject of the mail.