Recruitment at The Alliance for International Medical Action (ALIMA)

Recruitment at The Alliance for International Medical Action (ALIMA)

The Alliance for International Medical Action (ALIMA) ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion, or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

We are recruiting to fill the position below:

Job Title: Clinical Research Associate (CRA) – M/F

Location: Abuja (FCT)
Employment Type: Contract
Line Manager: International CRA
Functional Supervisor: Medical Coordinator
Level: 7

Context

• Lassa fever (LF) is an acute febrile illness caused by the Lassa virus (LASV) that can be associated with bleeding, organ failure, and shock. It is endemic in several low and middle-income countries of the West African region: Guinea, Liberia, Nigeria and Sierra Leone. In Nigeria, which represents the most affected country, LF case management centers are operational in an increasing number of the country’s 36 states.
• Over the past few years, LF outbreaks have become a major public health concern due to a sharp increase in the number of cases. Treatment includes the antiviral drug ribavirin and supportive care. However, there is relatively little scientific information on the disease and its treatment, and the LF R&D roadmap of WHO recently identified the research on new specific LF treatment as a high priority.

Post Description

• The INTEGRATE trial is a multinational, multicentre, controlled, randomized, adaptative phase II-III platform superiority trial with open-label parallel arms. The primary objective of the trial is to compare the efficacy of interventional medical products (IMPs) to standard of care drug (SCD) on prevention of death or organ failure in hospitalized participants with confirmed LF.
• We are looking for a Clinical Research Associate to perform monitoring tasks for the INTEGRATE study at inclusion sites in Nigeria and other support tasks.
• He/she will work in direct link with the INTEGRATE international CRAs and the ALIMA coordination team. He/she will collaborate closely with the Infection Control Research Center (ICRC) team, the Federal Medical Center Owo (FMCO) team, the Irrua Specialist Teaching Hospital (ISTH) team and the ALIMA team in Owo.
• The post holders will receive regular training in clinical research methods, as well as the use of advanced clinical monitoring equipment.

Protection of beneficiaries and community members:

• Level 3: The incumbent is responsible for the application of HR processes and may be required to conduct field visits.
• He/She may therefore be in contact with children and/or vulnerable adults. Therefore, a criminal record check or the presentation of a certificate of good conduct will be required. In situations where the impossibility of providing a criminal record or a certificate of good conduct is established, a declaration on honor will be requested.

Tasks & Responsibilities

• The Clinical Research Assistant will be based with ALIMA’s team in the Abuja office.
• He/She will monitor the trial throughout its duration, which involves visiting the trial sites on a regular basis and dealing with and solving any issues.
• Travel will be required to the inclusion sites approximately once a month for each site.

The Clinical Research Associate will:

• Monitor compliance with good clinical practices and study procedures
• Ensure that events occurring during the trial are promptly communicated to the coordinating team and the relevant authorities.
• Ensure compliance with current regulations and ethical rules.
• Provide detailed monitoring reports to the INTEGRATE coordination team.
• Guarantee the quality of the data collected and check their concordance with source documents.
• Ensure that the study’s folders at each site are kept up to date.
• Participate in regular meetings.
• Carry out end-of-study closure activities.

Professional conduct:
The Clinical Research Associate will be expected to:

• Comply with the Lassa ward infection and control procedures at all times
• Maintain patient confidentiality
• Comply with data integrity and security policies
• Follow the supervision and instructions of the INTEGRATE coordination team and supervisor
• Maintain and improve their professional knowledge and competence
• Undertake any other duties commensurate with the post. The duties listed are not definitive and may be added to or changed according to the needs of the research study

Others:

• Knows and applies the infection prevention and control procedures and protocols in use on the Lassa fever ward
• Knows and applies the safety procedures in relation to viral hemorrhagic fevers
• Maintains their knowledge of the ALIMA association, including its operation, structure, internal rules and procedures, and respects and applies ALIMA’s values
• Keeps up to date with the objectives and activities of the research study
• Maintains awareness of the activities of other departments within ALIMA
• Helps develop the local political and social understanding of Lassa fever
• Participates in departmental meetings, and develops team spirit and solidarity

Requirements
Education:

• Medical or Paramedical Diploma
• Additional training in clinical research is desirable
• Good Clinical Practices Certificate

Experience:

• Previous experience in clinical trial management, preferably as a clinical research associate or in a similar position.

Skills:

• Master medical terminology and research vocabulary
• Knowledge of good clinical practice
• Advanced computer skills on MS Office
• Fluent in English is essential.

Qualities Required:

• Excellent communication skills
• Drafting quality
• Adaptability and organizational skills
• Ability to work independently and as part of a team
• Mobility
• Respect for confidentiality (medical and study related)
• Ability to follow procedures
• Effective management of priorities
• Ability to manage periods of high activity
• Full knowledge of good clinical practice
• Good time-management

Languages:

• Ability to communicate in English and the main Nigerian languages spoken in the location of assignment, Owo. Candidates from Ondo state are encouraged to apply.

Conditions:

• Contract term: contract under Nigerian law, 6 months, renewable. Level 7.

Application Closing Date
6th July, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• Submit your Cover letter, CV and qualifications with contact details all in the same files
• Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful. Only full applications will be taken into account. Only accepted applications will be contacted.
• Female candidates are strongly encouraged to apply.
• Only successful applicants will be called for interview.
• No monetary transactions, neither demands of favors in kind, nor other types of favoritism will be tolerated in the recruitment process.

Job Title: Community Outreach Manage (M/F)

Location: Owo, Ondo
Employment Type: Contract

Job Description

• The community outreach Manager will be responsible for the community sensitization and Intergrate study organisation and implementation at the two sites in Nigeria: Owo (Ondo State) and Irrua (Edo State). She/He will be in charge of the design of the strategy, the organisation and implementation of all activities related to community sensitization. She/He will work under the supervision of the ALIMA Project Coordinator and the International clinical trial manager from the team CORAL MIE.
• Protection of Benefitiaries and community memebers
• The incumbent is responsible for the application of HR processes and may be required to conduct field visits. He/She may therefore be in contact with children and/or vulnerable adults. Therefore, a criminal record check or the presentation of a certificate of good conduct will be required. In situations where the impossibility of providing a criminal record or a certificate of good conduct is established, a declaration on honor will be requested.

Responsibilities

• She/He will be involved in the design and implementation of a community sensitization strategy, to act as a link between the clinical team and the community, in the implementation of the clinical trial. She/He will participate in training sessions on the strategy and the implementation of sensitization activities.
• She/He will ensure that good practices are followed, the activities calendar is respected and that the quality of the activities is maintained.

Design the community sensitization strategy:

• In collaboration with the sensitization working group, composed of the ALIMA Project Coordinator, the Clinical Trial Manager and scientific from both Sites (FMCO and ISTH), provide a framework and a final version for the design of the strategy considering features of each site (languages, culture…)
• In collaboration with the social sciences research team, consider the results of the formative study to adapt this strategy. In this task, he/she will have to participate to meetings with the social sciences research team.
• In collaboration with the social sciences research team, contribute to the deepening of the understanding of the context, culture and populations’ needs

Supervise the management of the community sensitization team:

• Supervises a team of community advisors at the two sites
• Ensures that community counsellors adhere to good social science research practices, ethics rules and respect the community members.
• Organize the training of the community counsellors’ team before implementation of activities
• Demonstrates respect for the local culture and responds to the project’s objectives and priorities as well as the community’s critical needs
• Organize and supervise the development and implementation of the community sensitization activities
• Design a calendar and retro planning of all community outreach activities
• Consider all key stakeholders (communities, patients/caretakers, staff, MoH, other actors)
• Supervise the identification and welcoming of community members and leaders to be reached, as well as the organisation of the visits in the communities, in close collaboration with ALIMA PC and the local actors (State DSNO, State Public Health Director…)
• Verify with the PC that activities are planned in the Intergrate budget
• Collaborate with logistic teams to ensure optimum engagement with communities around logistical activities in the community and in Alima supported facilities
• Supervise the implementation of the strategy in the field with the team of community counsellors, find translator if needed
• Produce a report to the clinical trial manager of each activity that took place on the field among community members
• Ensure timely analysis and communication to the coordination team (Alima coordination and CORAL) which may lead to an adaptation of strategy/improvement of services.

Experience and Skills
Education:

• Degree in Public Health/Global Health and/or in Human and Social Sciences (sociology, psychology, anthropology), community counselling.
• Minimum Master level.

Experience:

• Experience in community outreach activities (mandatory).
• Experience in social sciences research would be an asset.
• Experience in implementing and evaluating interventions would be an asset.
• Experience in investigating epidemic diseases such as LF or Ebola would be an asset.

Qualities required:

• Good writing skills.
• Proficiency with office tools (Word).
• Ability to listen, interact with others, empathy are essential skills.
• Initiative and autonomy.
• Communication and teamwork skills.
• Knowledge of Lassa disease and its impact on communities is appreciated.

Languages:

• Ability to communicate in English and the main Nigerian languages spoken in the location of assignment (Owo and Irrua). Candidates from Ondo and Edo States are encouraged to apply.

Professional approach: The community counsellor will;

• Report any difficulties encountered to their line manager.
• Respect the confidentiality of the study.
• Follow the supervision and instructions of the study coordinators.

Contract term:

• Contract under Nigerian law, 6 months renewable. Level 9.

Application Closing Date
6th July, 2024

How to Apply
Interested and qualified candidates should :
Click here to apply online

Job Title: Study Site Manager (M/F)

Location: Owo, Ondo
Employment Type: Full-time
Functional Manager: Project Coordinator / Coral Team
Technical Supervisor: Medical Referent
Level: 9

Context

• Lassa fever (LF) is an acute febrile illness caused by the Lassa virus (LASV) that can be associated with bleeding, organ failure, and shock. It is endemic in several low and middle-income countries of the West African region: Guinea, Liberia, Nigeria and Sierra Leone. In Nigeria, which represents the most affected country, LF case management centers are operational in an increasing number of the country’s 36 states. Over the past few years, LF outbreaks have become a major public health concern due to a sharp increase in the number of cases. Treatment includes the antiviral drug ribavirin and supportive care. However, there is relatively little scientific information on the disease and its treatment, and the LF R&D roadmap of WHO recently identified the research on new specific LF treatment as a high priority.

Post Description

• The INTEGRATE trial is a multinational, multicentre, controlled, randomized, adaptative phase II-III platform superiority trial with open-label parallel arms. The primary objective of the trial is to compare the efficacy of interventional medical products (IMPs) to standard of care drug (SCD) on prevention of death or organ failure in hospitalized participants with confirmed LF.
• We are looking for a Study Site Coordinator who will ensure the proper conduct of the INTEGRATE study at the Owo site. This includes ensuring compliance with the study protocol, regulations, and guidelines; Coordinating study-related procedures, monitoring study drug inventory, ensuring data quality and participant safety and well-being during the study.
• S/he will work in close collaboration and under the supervision of the Project Coordinator, the INTEGRATE project team, the Infection Control Research Center (ICRC) team, the Viral Hemorrhagic Fever Laboratory team at the Federal Medical Center Owo (FMCO) and ALIMA’s team in Owo.
• This is an exciting opportunity to gain experience in clinical research, working alongside an international team of doctors, nurses and researchers. The post holder will receive regular training in clinical research methods, as well as the use of advanced clinical monitoring equipment.

Protection of beneficiaries and community members:

• Level 3: The incumbent is responsible for the application of HR processes and may be required to conduct field visits. He/She may therefore be in contact with children and/or vulnerable adults. Therefore, a criminal record check or the presentation of a certificate of good conduct will be required. In situations where the impossibility of providing a criminal record or a certificate of good conduct is established, a declaration on honor will be requested.

Responsibilities

• Oversee the day to day operations of the study; keep track of principal indicators of the study and report ongoing study progress to the international coordination team.
• Ensure that the study is compliant with local and federal laws and regulations at all steps, in all departments (laboratory, ward, data management)
• Acts as a point of reference for study participants by answering questions and keeping them informed on the study progress.
• Coordinate all activities related to study IMPs, assess and follow-up as necessary in accordance with the study protocol and the study schedule
• Support the Medref in the follow-up of study medical items, equipment and supplies, as necessary in accordance with the study protocol and the study schedule
• Oversee the completion of Case Reporting Forms (CRF) and use of electronic data capture systems.
• Participates in the monitoring of CRFs by responding to the queries, and facilitate the national CRA activities when S/he is on site
• Organize and participate in all study related trainings on site, and ensure all the staff expertise follow-up
• Ensure that all SAE and AESI are declare and follow-up
• Support the Medref in Supervising all study related tasks performed (i.e medical examinations, blood tests,…), maintains accurate patient study documentation.
• Work closely with the Medref to ensure timely mortality review of the cases.
• Support the Medref to organize, manage the research team.

Professional conduct:
The Study Site Managernwill be expected to:

• Comply with the Lassa ward infection and control procedures at all times
• Maintain patient confidentiality
• Follow the supervision and instructions of the study manager and Project Coordinator
• Maintain and improve their professional knowledge and competence
• Undertake any other duties commensurate with the post. The duties listed are not definitive and may be added to or changed according to the needs of the research study

Others:

• Knows and applies the infection prevention and control procedures and protocols in use on the Lassa fever ward
• Knows and applies the safety procedures about viral hemorrhagic fevers
• Maintains their knowledge of the ALIMA association, including its operation, structure, internal rules and procedures, and respects and applies ALIMA’s values
• Keeps up to date with the objectives and activities of the research study
• Maintains awareness of the activities of other departments within ALIMA
• Helps develop the local political and social understanding of Lassa fever
• Participates in departmental and all study-related meetings, and develops team spirit and solidarity

Requirements
Education:

• Medical Doctor
• Additional training in clinical research is suitable (GCP/HSP)

Experience:

• Experience in clinical research, including data collection, is essential
• Experience in a hospital medical service
• Knowledge of at least one data entry software
• Experience in an infectious diseases department would be appreciated
• Knowledge of Office Pack software is essential
• Fluent English is essential. Yoruba language skills are strongly desirable

Qualities required:

• Rigor and organization
• Adaptability and initiative
• Developed interpersonal skills and diplomacy, ability to influence and lead team.
• Commitment

Languages:
The preferred candidate should be able to speak;

• English Language fluently.
• Local language.

Contract Term:

• Contract under Nigerian law, 6 months, renewable. Level 9.

Application Closing Date
6th July, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• Submit your Cover letter, CV and qualifications with contact details all in the same files
• Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful. Only full applications will be taken into account. Only accepted applications will be contacted.
• Female candidates are strongly encouraged to apply.
• Only successful applicants will be called for interview.
• No monetary transactions, neither demands of favors in kind, nor other types of favoritism will be tolerated in the recruitment process.

Job Title: Data Entry Clerk (M/F)

Location: Owo, Ondo
Employment Type: Full-time
Line manager: Study Site Manager
Functional supervisor: Medical Referent
Level: 7

Context

• Lassa fever (LF) is an acute febrile illness caused by the Lassa virus (LASV) that can be associated with bleeding, organ failure, and shock. It is endemic in several low and middle-income countries of the West African region: Guinea, Liberia, Nigeria and Sierra Leone. In Nigeria, which represents the most affected country, LF case management centers are operational in an increasing number of the country’s 36 states. Over the past few years, LF outbreaks have become a major public health concern due to a sharp increase in the number of cases. Treatment includes the antiviral drug ribavirin and supportive care. However, there is relatively little scientific information on the disease and its treatment, and the LF R&D roadmap of WHO recently identified the research on new specific LF treatment as a high priority.

Post Description

• The INTEGRATE trial is a multinational, multicentre, controlled, randomized, adaptative phase II-III platform superiority trial with open-label parallel arms. The primary objective of the trial is to compare the efficacy of interventional medical products (IMPs) to standard of care drug (SCD) on prevention of death or organ failure in hospitalized participants with confirmed LF.
• We are looking for a data entry clerk who will be responsible forentering data into computer database, manage and maintain effective record keeping.
• S/he will work in close collaboration and under the supervision of the project Coordinator, the INTEGRATE project team, the Infection Control Research Center (ICRC) team and the Viral Hemorrhagic Fever Laboratory team at the Federal Medical Center Owo (FMCO), and ALIMA’s team in Owo.
• This is an exciting opportunity to gain experience in clinical research, working alongside an international team of doctors, nurses and researchers. The post holders will receive regular training in clinical research methods, as well as the use of advanced clinical monitoring equipment.

Protection of beneficiaries and community members:

• Level 3: The incumbent is responsible for the application of HR processes and may be required to conduct field visits. He/She may therefore be in contact with children and/or vulnerable adults. Therefore, a criminal record check or the presentation of a certificate of good conduct will be required. In situations where the impossibility of providing a criminal record or a certificate of good conduct is established, a declaration on honor will be requested.

Responsibilities

• The data entry clerk will work with ALIMA’s team in the office. The data entry clerk will report to the Study site coordinator.
• Compile, verifying accuracy and enter study data from source documents within time limits
• Input new information into database systems
• Create and manage spreadsheets
• Control the data probity by performing comparative checkout of different sources
• Regularly update existing database system records
• Review data for deficiencies or errors, correcting any incompatibilities and checking output, produce reports
• Document, organize and store relevant documents
• Assist the study coordinator in the resolution of queries and access relevant files,
• Forward SAE and AESI forms within time limits according to the SOPs

Professional conduct:
The data entry clerk will be expected to:

• Comply with the Lassa ward infection and control procedures at all times
• Maintain patient confidentiality
• Comply with data integrity and security policies
• Follow the supervision and instructions of the study coordinator
• Maintain and improve their professional knowledge and competence
• Undertake any other duties commensurate with the post. The duties listed are not definitive and may be added to or changed according to the needs of the research study

Others:

• Knows and applies the infection prevention and control procedures and protocols in use on the Lassa fever ward
• Knows and applies the safety procedures in relation to viral hemorrhagic fevers
• Maintains their knowledge of the ALIMA association, including its operation, structure, internal rules and procedures, and respects and applies ALIMA’s values
• Keeps up to date with the objectives and activities of the research study
• Maintains awareness of the activities of other departments within ALIMA
• Helps develop the local political and social understanding of Lassa fever
• Participates in departmental meetings, and develops team spirit and solidarity

Requirements
Education:

• Data entry diploma / nurse
• Additional training in clinical research is desirable

Experience:

• Experience in clinical research, including data collection, is essential
• Experience in a hospital medical service
• Knowledge of at least one data entry software
• Experience with MS Office and data programs
• Fluent English is essential. Yoruba language skills are desirable

Qualities required:

• Previous working experience as data entry clerk for (x) years
• Fast typing skills and accuracy
• Excellent knowledge of word processing tools and databases
• Great attention to detail
• Critical thinker
• Good time-management skills
• Great interpersonal and communication skills

Languages:

• Ability to communicate in English and the main Nigerian languages spoken in the location of assignment, Owo ,
• Candidates from Ondo state are encouraged to apply.

Contract term:

• Contract under Nigerian law, 6 months, renewable. Level 7.

Application Closing Date
6th July, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• Submit your Cover letter, CV and qualifications with contact details all in the same files
• Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful. Only full applications will be taken into account. Only accepted applications will be contacted.
• Female candidates are strongly encouraged to apply.
• Only successful applicants will be called for interview.
• No monetary transactions, neither demands of favors in kind, nor other types of favoritism will be tolerated in the recruitment process.

Job Title: Human Resources Assistant

Location: Yobe
Employment Type: Contract
Report to (Direct): Project Administration Manager
Report to (Functional): Project Administration Manager
Staff Reporting to him: 3 cleaners and 1 cook

Main Activities
Administrative and Recruitment Management of National Staff:

• Under the Admin Manager’s supervision, execute Administrative and legal-related tasks, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on-time payments.
• Update the project organigram and submit to Admin Manager
• Supervise ALIMA premises in order to ensure working conditions are in conformity with legal requirements.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure labour and tax compliance
• Inform in the systems all personal files and keep them up-to-date in order to facilitate HR processes management
• Update Social security & Tax office employee files in order to meet legal requirements and duties.
• Update job descriptions and function grid classification in order to clarify accountabilities and rewarding practices.
• Monitors the performance of staff. Provides feedback on their performance and conducts performance evaluation.
• Prepare and archive formal certificates and other HR documents when needed in order to facilitate hiring processes.
• Supervise all movements of personnel from/to mission/project/home and all related formalities (briefing, visa, accommodation, trial period, extension of mission, early return, etc.) in order to facilitate accommodation and relocation.
• Support line managers in recruitment and hiring process in case of absence of Admin Manager, ensuring administrative and legal accuracy, in order to meet HR needs.
• Communicate to and brief new employees on HR policies and regulations in order to facilitate onboarding processes.
• Assist the Admin Manager in following- up disciplinary measures and court cases in order to protect ALIMA interests and to ensure legal compliance.
• Registers applicants to training and follows-up with the HR Manager.
• Prepare all correspondence with local authorities (i.e. tax offices, ministry of labour) in order to maintain flow and soft relationships.
• Maintains staff and program information using spreadsheet and/or database software.
• Evaluates, develops and recommends office procedures and practices to senior management. Ensures that approved office policies, practices and procedures are understood and followed.
• Performs other related duties as required.

Payroll Management:

• He captures the variable elements of the payroll in Homere
• He validates the requests of instalments and records them on Homer,
• He collects the attendance sheets and notes the various absences, collects overtime cards and checks their validity, and enters these in the Homer payroll software
• He/she establishes the monthly pay slips
• It publishes the ballots and verifies that each ballot is correctly established,
• He has checked and targeted salary listings by the logistician administration or field administration manager,
• It prints the bulletins and closes the pay of the month.
• At the end of the contract, he establishes the balances of all accounts
• It verifies the rights to paid holidays, enters the variable elements of the salary into the payroll software,
• He/she prints payslips and gives to staff and files an acknowledged copy
• He causes these elements to be targeted and transmitted to the employee

Required Skills and Qualifications

• Degree / Diploma in Business Administration or Finance, Accounting or any other Degree / Diploma related to the position requirements
• At least 2 years’ experience in the same position
• Good knowledge of HR software eg HIRS Odoo, and Homere.
• Good knowledge of Nigerian labor law
• Interpersonal skills
• Experience in working in harsh environments
• Experience in working under pressure
• Respect of deadlines
• Remains discreet about the professional and personal life of team members
• High level of Integrity.

Conditions

• Contract term: Contract under Nigeria Law, 6 months’ renewable.
• Salary: Level 7 of ALIMA function grid.

Application Closing Date
15th July, 2024, 6.00 pm WAT.

How to Apply
Interested and qualified candidates should:
Click here to apply online