Recruitment for Executive Assistant (Hybrid) at Cavista | Lagos | Apply Now
Cavista is a global technology company creating cloud-based software solutions for clients. With operations around the world, we globalize, standardize and localize our processes, while at the same time remaining sensitive to specific needs in different regions. Our mission is to empower organizations with the world’s best technology solutions.
We are recruiting to fill the position below:
Job Title: Executive Assistant
Location: Ilupeju, Lagos
Job Type: Full-time (Hybrid)
Job Description
We are looking for:
- We are seeking an experienced and innovative Executive Assistant to provide high-level administrative, scheduling, and coordination support to executive leadership, ensuring smooth day-to-day operations of the executive office.
Responsibilities
What will you do:
- Uphold the highest standards of professionalism, discretion, and confidentiality in all interactions and communications.
- Provide comprehensive administrative and strategic support to senior executives, ensuring efficient management of priorities, schedules, and business activities.
- Manage executive calendars, appointments, meetings, and travel arrangements to maximize productivity and ensure effective time management.
- Prepare, review, and coordinate executive correspondence, reports, presentations, briefing materials, and other business documentation.
- Organize and facilitate executive and Board meetings, including agenda preparation, minute-taking, action tracking, and follow-up on key decisions.
- Serve as the primary liaison between the executive office and internal / external stakeholders, fostering strong professional relationships and effective communication.
- Coordinate logistics for meetings, conferences, business events, and travel, ensuring seamless execution and stakeholder satisfaction.
- Maintain accurate records, files, and confidential information in compliance with organizational policies, governance requirements, and data protection standards.
- Monitor and follow up on executive action items, projects, and strategic initiatives to ensure timely completion and achievement of objectives.
- Anticipate executive needs, proactively resolve issues, and recommend process improvements to enhance operational efficiency and business effectiveness.
Qualifications
What you bring:
- Bachelor’s Degree in Business Administration, Secretarial Studies, or a related field (required for Senior Specialist level); OND / HND acceptable for Specialist level with relevant experience.
- Relevant administrative or executive-support certification is an advantage.
- 5 years Prior experience supporting executives in a fast-paced, corporate or financial-services environment preferred.
- Exceptional organizational, planning, and time management skills with the ability to manage multiple priorities effectively.
- Proficiency in Microsoft Office 365 Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
- Strong verbal and written communication skills, with the ability to engage and influence diverse stakeholders.
- Demonstrated expertise in executive calendar management, travel coordination, and meeting administration.
- Ability to handle confidential and sensitive information with discretion, integrity, and professionalism.
- Strong problem-solving, decision-making, and stakeholder management capabilities in a fast-paced environment.
- High attention to detail, adaptability, and the ability to work under pressure while maintaining accuracy and quality
Additional Information
What you will experience:
- A fast-paced, collaborative, and purpose-driven team environment that empowers you to thrive and grow.
- Opportunities to shape the voice of a global tech brand while working alongside innovative leaders.
- Professional development and leadership support to sharpen your expertise.
- Competitive compensation and a full suite of benefits, including health and wellness programs, and generous paid time off (vacation days, holidays, and birthday leave).
- A culture that values transparency, creativity, and continuous learning.
Application Closing Date
Not Specified.
Method of Application
Interested and qualified candidates should:
Click here to apply online
Recruitment for Executive Assistant (Hybrid) at Cavista | Lagos | Apply Now
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Important Notes
- The above statements are intended to describe the general nature and level of work to be performed by those assigned to this function.
- It should not be construed as an exhaustive list of all responsibilities, tasks and skills required of persons so classified.
- All employees may be required to undertake other responsibilities in addition to those specified from time to time, as required.
- We do not charge any application, processing, training, interview, testing or any other fees in connection with the application or recruitment process. If you receive a fee request, please ignore it.
- Also, please note that logos, slogans, names and titles are easily copied and reproduced. Therefore, particular care should be taken when submitting personal information on the web.
- We are an equal opportunity employer that values inclusiveness and diversity. We do not discriminate on the basis of color, race, nationality, religion, age, ethnic origin, disability, gender, marital status or orientation gender in our employment practices
- Our employees are all equally talented in unique ways: we come from diverse traditions, personal experiences and perspectives. And we want to include your ideas, are you ready to inspire us with your ideas?
- We encourage all applicants to apply and do not discriminate in any recruitment process.
- Applications submitted after the deadline will not be considered.
- Due to the necessity of the position, we are entitled to appoint a candidate who matches the required profile before the above deadline
- Only qualified candidates will be invited for an interview
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